Office Administrator

Powerhouse Controls Ltd; Cambridge; On-site; CAD 60,000 - 80,000; Part time

Job summary

Powerhouse Controls Ltd, a leader in automation systems integration, seeks a part-time Office Administrator to support business functions and ensure efficient document management. The role involves liaising with multiple departments and maintaining professional communication. Ideal candidates will have strong organizational skills and a passion for innovation.

Benefits

Health/Dental Benefits

Increased Vacation

Profit Sharing

Flexible work hours

Fitness incentive

Qualifications

• Preferred post-secondary education in business administration or office management.
• Proven administrative or operations support experience.
• Strong proficiency in Microsoft Office Suite and familiarity with ERP systems.

Responsibilities

• Manage office operations and ensure efficient business function flow.
• Liaise with departments to facilitate accurate sales pipelines.
• Maintain accurate customer records and ensure compliance with documentation.

Skills

Attention to detail

Time management

Professional communication skills

Collaborative

Adaptability

Education

Post-secondary education in business administration or related field

Tools

Microsoft Office Suite

ERP or CRM systems

Job description

Location: Cambridge, Canada

Type: Part-Time

Who We Are

Since 1992, Powerhouse Controls has been on a mission to be recognized as a world-class, single-source drive and automation systems integration supplier.

We bring exceptional technical and engineering experience to the table, but what really sets us apart is an unsurpassed level of passion and commitment. We listen, question, collaborate, analyze and assess until we’re completely convinced that our recommendation is the best solution possible.

Powerhouse Controls is on the hunt for individuals who embody the spirit of innovation, collaboration, and integrity. We're not just seeking employees; we're searching for trailblazers who share our passion for shaping the future of control systems and automation. If you're fueled by the fire of creativity, if you're driven by a desire to collaborate with a diverse community of experts, and if your commitment to ethical excellence is unwavering, then you're exactly who we're looking for.

Position Overview

Reporting to the Director of Business Operations, the Office Administrator supports the smooth execution of business functions by handling a wide variety of administrative and clerical tasks. This role ensures the efficient flow of information, documentation and support services across departments. The Office Administrator interacts regularly with internal staff and external stakeholders, maintaining professional communication and attention to detail. The ideal candidate will be organized, responsive, and capable of managing multiple tasks while supporting team productivity and office coordination.

Why Join Us?

You will be joining an amazing team with an awesome culture! Below are more perks to joining us!

• Health/Dental Benefits
• Increased Vacation
• Profit Sharing
• Birthdays off with pay
• Flexible work hours
• Fitness incentive
• Career development
• Social and Team building events
• Charitable donation matching
• RRSP/401K Matching
• AAA/CAA Basic membership coverage
  
  

What You’ll Do

• Enter new sales orders and project details into the ERP system, ensuring accuracy and alignment with contractual requirements.
• Liaise with internal departments (sales, operations, engineering) to help facilitate accurate sales pipelines and smooth and timely project onboarding and kickoff.
• Maintain accurate, organized and up-to-date customer records complete with all relevant commercial, contractual, insurance, safety, and taxation information.
• Ensure compliance with customers’ requirements through the timely submission of necessary documentation to them and/or their third-party certifiers.
• Coordinate onsite and offsite meetings, including booking travel and accommodation, reserving event spaces, and arranging catering or food services.
• Oversee and manage the company’s policy and procedure database to ensure consistency and quality, holding stakeholders accountable and supporting them with the drafting of new documents.
• Manage office operations including ordering office supplies, coordinating with landlords and service providers, retrieving and distributing mail, and maintaining the organization and cleanliness of shared office spaces.
• Answer, screen, and route incoming phone calls and emails, taking and delivering messages as required.
• Greet visitors with professionalism and courtesy, ensuring they are signed in and appropriately connected with staff.
• Provide administrative support for other departments as required, including data entry and form completion, preparation of reports/presentations, and drafting of correspondence
  
  

Note: The key accountabilities are not an exhaustive list and other duties may be assigned as needed.

What You Bring

• Post-secondary education in business administration, office management, or a related field is preferred. Equivalent experience will also be considered.
• Previous administrative or operations support experience, ideally in a multi-departmental or project-based environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with ERP or CRM systems is an asset.
• Strong attention to detail with excellent time management and the ability to prioritize tasks in a fast-paced environment.
• Professional verbal and written communication skills; confident interacting with all levels of internal staff and external stakeholders.
• Collaborative and adaptable; able to work independently while contributing positively to a team-focused environment.
• Maintains confidentiality and handles sensitive information with professionalism and integrity.
  
  

Opportunity Awaits

If you’re ready for Empowering industry through practical innovation and take on a pivotal role in a company that’s redefining industrial automation, we want to hear from you. Together, we can build a future were innovation and excellence drive success. Apply Today!

Please Note: The role can be full time or part time (30 to 40 hours a week).

Powerhouse Controls is committed to providing a barrier-free interview process and accommodating applicants’ needs in accordance with Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the process, please contact our recruitment team.