Office Administrator and Project Support

Geoscience Ireland; Guelph; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading environmental consulting firm in Guelph seeks an Office Administrator and Project Support. The role involves developing office procedures, supporting project management, and requires strong organizational and communication skills, optimal for those with a background in administrative support. Enjoy a permanent position with comprehensive benefits and growth opportunities.

Benefits

Comprehensive benefits

Opportunities for professional growth

Wellness initiatives

37.5 hour work week

Qualifications

• 5 years of experience in office and/or project administration preferred.
• Strong proficiency with Microsoft Office tools.
• Experience with project cost controls and invoicing.

Responsibilities

• Developing and implementing office procedures for efficient operations.
• Providing administrative support including invoicing and information management.
• Assisting with planning company events and coordinating meetings.

Skills

Organizational skills

Inter-personal skills

Time management skills

Proofreading skills

Keyboarding skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams / SharePoint

Microsoft PowerPoint

Microsoft Outlook

Adobe Acrobat

Job description

Job Details: Office Administrator and Project Support

Full details of the job.

Job Title

Job Title Office Administrator and Project Support

Vacancy No

Vacancy No VN5141

Employment Type

Employment Type Permanent

Contract Type

Contract Type Full-Time

Advert

If you’re a motivated administrative professional looking for a unique opportunity to bring your skills to a highly engaged team, where your efforts and impact will be recognized and valued, then this is the role for you.

We are SLR Consulting (Canada), a 600+ team of advisory, environmental/engineering, and regulatory professionals across 18 office locations in Canada. We deliver environmental and sustainability services to our clients through the integration of advisory and over 30 technical environmental and engineering disciplines to help clients address some of their most complex challenges around sustainability, we are Making Sustainability Happen.

As our new Office Administrator and Project Support, you will play an important role on a team whose work is essential to achieving this goal.

Job Description

What you’ll be doing

In this important role, you’ll keep our office running efficiently by supporting team members throughout all levels of the company, planning events, leading programs, and maintaining office services. We’ll trust you to lead initiatives independently, and to manage critical, confidential information as you work with legal and financial documents.

You’ll also partner with our management team, operations managers, and a Canada-wide shared services team supporting SLR’s documentation needs across all our offices and helping to drive the consistency and quality of SLR deliverables.

Your biggest assets in this role will be your excellent communication skills, a proactive and positive attitude towards new challenges, strong computer skills, and your ability to build strong relationships as you work with everyone from entry-level employees to management. Others will quickly get to know you as someone they can come to for support with any task and guidance on company policy and process.

Your success in this position will require a high degree of organization, attention to detail, time management, and a collaborative approach supporting our One Team culture. You’ll enjoy a flexible and dynamic work environment with an engaged team of fellow professionals.

Key Responsibilities

Specific responsibilities will include:

• Developing and implementing office procedures to maintain smooth daily operations
• Procuring and managing office supplies, allocating office space, and organizing maintenance
• Provide office reception duties as needed, including welcoming and guiding visitors and clients
• Provide administrative office and project support, including invoicing, information/data management, client liaison, and ensuring compliance with SLR policies and procedures
• Assist in proposal and report preparation, including final formatting, style guide compliance review, electronic compilation, printing, and collation
• Assist with planning company events
• Assist in coordinating internal and client meetings, including meeting room booking, A/V setup, food and beverage supply, cleanup, and taking meeting minutes
• Assist in travel bookings
• Assist with monitoring and maintaining office and workstation equipment/accessories
• On-boarding and training of new staff on office-specific and company-wide policies and procedures
• General office upkeep and other administrative duties as required

Working @ SLR

With us, there is no doubt you’ll grow your subject-matter expertise and industry knowledge. We care about investing in our employees for the long-run, and if you ask our team, they’ll tell you that’s just one of the many benefits of working here. We want to be a place where you can experience career growth and satisfaction for many years.

Here’s what else you’ll enjoy as part of our team:

• Comprehensive benefits, vacation, RRSP and a suite of wellness initiatives.
• 37.5 hour work week, permanent full-time position.
• Opportunities for professional growth and advancement.

Qualifications

• 5 years of experience in office and/or project administration preferred
• Excellent organizational, inter-personal, and time management skills
• Strong proofreading and keyboarding skills
• Experience with project cost controls and invoicing
• High proficiency with Microsoft Word, Excel, Teams / SharePoint, PowerPoint, Outlook, and Acrobat
• Experience with EQuIS and Deltek Vantagepoint is an asset
• Experience working in the environmental services industry is an asset
• Government Security Clearance eligibility is an asset
• Based in Guelph, ON

SLR strives to build diverse teams that reflect the communities we work in, and encourages applications from traditionally underrepresented groups including women, visible minorities, Indigenous peoples, people identifying as 2SLGBTQI+, veterans, and people with disabilities.