Office Administrator

Mnp Llp; Burlington; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading national accounting and business advisory firm in Canada is seeking an Office Administrator. The successful candidate will supervise administrative staff, assist with various office functions, and contribute to process improvements, ensuring efficient operations while maintaining a strong client service orientation.

Benefits

Competitive pay

Vacation and personal days

Pension plan with matching

Professional development opportunities

Mental health resources

Social events

Flexible working hours

Qualifications

• At least 5 years of progressively complex administrative responsibilities.
• Minimum of 2 years in a supervisory role managing teams.
• Experience in a professional services environment is an asset.

Responsibilities

• Supervise and lead a team of administrative staff to ensure efficient workflow.
• Assist leadership with travel arrangements, meeting bookings, and event planning.
• Maintain office safety and participate in Health and Safety Committee.

Skills

Organization

Time Management

Client Service Orientation

Supervision

Proficiency with Microsoft Office Suite

Education

Post-secondary education in Business Administration

Job description

Burlington
1122 International Blvd
Suite 600
Burlington, ON L7L6Z8, CAN

Inspirational, innovative, and entrepreneurial — this is how we describe our empowered teams. Combine your passion with purpose and join a culture that thrives in the face of change.

Make an impact with our Administration team as an Office Administrator. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you'll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax, and business advisory firm in Canada. Entrepreneurial to our core, our talented team members turn obstacles into opportunities and are transforming mid-market business practices.

Responsibilities

• Supervise and lead a team of up to 5 administrative staff members, ensuring efficient workflow and high-quality performance.
• Liaise with the Regional Office Manager to establish administrative procedures.
• Fulfill clerical needs and manage sick/vacation coverage.
• Assist leadership with preparing slides, catering, setting up partner meetings, travel arrangements, meeting bookings, and event planning.
• Train and support employees on MNP systems and methodologies.
• Maintain office safety and security; participate in the Health and Safety Committee, assist with emergency procedures, and fire warden duties.
• Assist with financial transactions and expense management following company procedures.
• Serve as the point of contact for team inquiries and direct as appropriate.
• Handle various office functions such as communication, opening timesheets, client transfers, and WIP transfers.
• Maintain knowledge of all systems used by the Administration team to assist with inquiries and provide backup.
• Organize physical office space, update Floor Plans and Seating arrangements.
• Review, modify, and prepare templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks, and other materials; research, compile, and summarize data.
• Contribute to process improvements and new ideas.
• Support practice inspection teams with logistics and information gathering.
• Coordinate with property management regarding building maintenance and cleanliness.
• Maintain electronic and paper filing systems.
• Work flexible hours, including overtime as necessary.

Skills and Experience

• At least 5 years of progressively complex administrative responsibilities.
• Minimum of 2 years in a supervisory role managing administrative teams and coaching performance.
• Experience in a professional services environment is an asset.
• Post-secondary education in business administration is an asset.
• Business courses and bookkeeping experience are assets.
• Proficiency with Microsoft Office Suite.
• Excellent organizational and time management skills, capable of handling multiple tasks.
• Strong client service orientation for internal and external clients.

MyRewards@MNP

We offer customized rewards supporting our culture and work-life balance, including competitive pay, vacation, personal days, pension plan with matching, savings options, bonuses, benefits, mental health resources, discounts, professional development, a casual dress environment, social events, and more.

Diversity@MNP

We embrace diversity and celebrate differences. We believe every team member's unique gifts strengthen our business. We encourage applicants with disabilities to apply.