Administrative assistant

JobsMedia.io; Outaouais; On-site; CAD 38,000 - 52,000; Full time

Benefits offered by this job

Learning/training paid by employer

Paid time off

Team building opportunities

Parking available

Wellness program

Job summary

JobsMedia.io in Canada seeks an HR Coordinator to join a permanent role with 30–40 hours per week. No experience is required as training is provided; the position is on-site and bilingual. You will support the HR team and help ensure smooth operation of daily activities.

You will organize seminars, coordinate HR initiatives, supervise staff, manage budgets, and assist with payroll and recruitment processes. This role offers growth within a dynamic team.

Qualifications

• Secondary school graduation certificate required.
• No prior experience required; training provided.

Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department to meet the organization's goals
• Direct and control daily operations
• Plan and control budget and expenditures
• Recruit and hire workers and carry out related staffing actions
• Oversee payroll administration

Skills

Multitasking

Excellent oral communication

Excellent written communication

Team player

Time management

Adaptability

Accountability

Education

Secondary school graduation certificate

Job description

• Education: Secondary (high) school graduation certificate
• Experience: No experience (will train)

• Work Term: Permanent
• Work Language: Bilingual
• Hours: 30 to 40 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: No experience (will train)
• or equivalent experience

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Supervise other workers
• Train staff
• Establish and implement policies and procedures
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Negotiate collective agreements on behalf of employers or workers
• Organize staff consultation and grievance procedures
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Recruit and hire workers and carry out related staffing actions
• Recruit and hire staff
• Maintain and manage digital database
• Coaching
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
• Supervise office and volunteer staff

Supervision

• Working groups

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner
• Resourcefulness

Screening questions

• Are you available to start on the date listed in the job posting?
• Are you currently a student?
• Do you have experience working in this field?
• Do you meet the language requirements listed in the job posting for the position (English or French)?

Employment terms options

• Evening
• Shift
• Flexible hours
• Morning

Employment terms options

• To be determined
• Day

Financial benefits

• Bonus

Other Benefits

• Learning/training paid by employer
• Other benefits
• Paid time off (volunteering or personal days)
• Team building opportunities
• Parking available
• Wellness program