Medical Office Administrator

Reproductive Wellness Centre; Vaughan; On-site; CAD 60,000 - 80,000; Full time

Job summary

Join a compassionate team at a leading integrative fertility clinic dedicated to supporting individuals and couples on their journey to parenthood. As a Medical Office Administrator, you will play a vital role in providing patient-centered care, ensuring smooth operations in a supportive environment. Your responsibilities will include welcoming patients, managing schedules, and maintaining accurate records, all while fostering a respectful and empathetic atmosphere. This is an exciting opportunity to make a meaningful impact in people's lives while growing your career in a dynamic field.

Benefits

Training Provided

Supportive Work Environment

Competitive Salary

Qualifications

• Experience in a fertility or women's health clinic is an asset.
• Proficient in EMR systems and Microsoft Office Suite.

Responsibilities

• Welcome and check in patients with professionalism and sensitivity.
• Schedule consultations, procedures, and follow-up appointments.
• Maintain accurate patient records using EMR systems.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Multitasking

Compassionate Care

Education

Medical Office Administration diploma

AEC / DEP or Skilled Trade Certificate

Tools

Electronic Medical Record (EMR) systems

Microsoft Office Suite

Job description

Overview
Hello and welcome to our ad!

FemWellness is a leading integrative fertility clinic dedicated to helping individuals and couples on their journey to parenthood. We offer compassionate, patient-centered care supported by advanced reproductive technologies. We are currently seeking a full-time, detail-oriented and empathetic Medical Office Administrator to join our supportive team.

Duties

• Welcome and check in patients with professionalism and sensitivity
• Schedule consultations, procedures, and follow-up appointments
• Maintain accurate patient records using electronic medical record (EMR) systems
• Answer phones and respond to patient inquiries with discretion and care
• Coordinate with nurses, physicians, and lab staff to support seamless patient care
• Maintain confidentiality and support patients through emotionally sensitive situations

Qualifications

• Medical Office Administration diploma or equivalent education/experience
• Prior experience in a fertility or women's health clinic is an asset
• Proficient in EMR systems and Microsoft Office Suite
• Excellent organizational and multitasking skills
• Strong interpersonal and communication skills
• Compassionate, patient-focused, with an ability to prioritize and capable of maintaining professionalism at all times
• Punctual, committed, trustworthy, loyal, team player, respectful, conscientious, flexible and open to feedback

Why Work With Us

• Be part of a compassionate team making a difference in people's lives
• Training will be provided
• Competitive salary commensurate with experience
• A supportive and respectful work environment

To understand, see, and hear what we have to offer, please send your resume to [e-mail]

Job Type: Full-time

Pay: From $23.00 per hour

Expected hours: 40 per week

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Vaughan, ON L6A 4E2: reliably commute or plan to relocate before starting work (preferred)

Education:

• AEC / DEP or Skilled Trade Certificate (required)

Location:

• Vaughan, ON L6A 4E2 (preferred)

Willingness to travel:

• 100% (preferred)

Work Location: In person

Application deadline: 2025-05-31
Expected start date: 2025-07-21