Administrative assistant

Scovan; Longueuil; On-site; CAD 35,000 - 50,000; Part time

Benefits offered by this job

Parking available

Work language: Bilingual

Job summary

Scovan in Longueuil, QC, is seeking an office administrator to support daily operations and customer service. The role requires organization, data entry, and the ability to handle multiple tasks in a bilingual environment.

The ideal candidate has 2–3 years of experience and a College/CEGEP education. Duties include scheduling, filing, basic bookkeeping, and assisting with office procedures.

Qualifications

• 2–3 years of experience or equivalent
• College/CEGEP education or equivalent
• Bilingual in English and French preferred

Responsibilities

• Motivate staff
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain filing systems (manual and computerized)
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Conduct performance reviews
• Organise day-to-day business operations
• Transfer handwritten data to Excel or Word documents

Skills

Multitask

Oral communication

Written communication

Flexibility

Organized

Team player

Accurate

Client focus

Reliability

Time management

Adaptability

Accountability

Dependability

Quick learner

Punctuality

Education

College/CEGEP

Tools

Excel

Word

Job description

• Experience: 2 years to less than 3 years

• Education: College/CEGEP
• Experience: 2 years to less than 3 years
• or equivalent experience

Tasks

• Motivate staff
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Conduct performance reviews
• Organise day-to-day business operations
• Transfer handwritten data to Excel or Word documents

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner
• Punctuality

Screening questions

• Are you available for shift or on-call work?
• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you meet the language requirements listed in the job posting for the position (English or French)?

Employment terms options

• Early morning
• Evening

Employment terms options

• Flexible hours
• Morning
• On call
• Day
• Weekend

Other Benefits

• Parking available
• Work Term: Permanent
• Work Language: Bilingual
• Hours: 30 to 32 hours per week