Manual Invoice / Electronic Invoicing Clerk

Finning International; Edmonton; Hybrid; CAD 32,000 - 34,000; Full time

Job summary

Finning Canada is seeking a Temporary Manual Invoice / Electronic Invoicing Clerk for a 12-month term in Edmonton. Hybrid role with three days in-office per week; hourly rate of $23 to $25.

The position requires accurate invoice creation, processing, and daily ERP-based entry. Ideal candidates have admin, data entry, invoicing experience and strong Excel/Outlook skills.

Qualifications

• Experience in admin, data entry or invoicing is preferred.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Experience with invoicing and ERP systems is an asset.

Responsibilities

• Create accurate customer invoices based on tariff charges and agreements.
• Process urgent invoice requests within defined timelines.
• Enter invoicing transactions daily into the customer’s AP system and review prior billing.
• Provide administrative support and maintain tracking reports.

Skills

Data entry

Administrative experience

Excel

Outlook

ERP systems (Ariba/Fieldglass)

Attention to detail

Communication skills

Tools

Ariba

Fieldglass

Microsoft Office

Job description

Company: Finning Canada

Number of Openings: 1

Worker Type: Temporary (Fixed Term)

Position Overview: Finning Canada is seeking a Temporary Manual Invoice / Electronic Invoicing Clerk for a 12-month term. In this role, you will be responsible for accurately creating and processing manual invoices in a timely manner based on internal business requests. This is a hybrid position based in North-West Edmonton, requiring three days per week in the office. The role offers a competitive hourly rate of $23 to $25 per hour.

Job Description

Major Job Functions

Manual Invoice Entries

• Create accurate customer invoices based on tariff charges, customer agreements, and supporting documentation.
• Process urgent invoice requests within defined timeline expectations and business deadlines.
• Prioritize workload effectively to meet time-sensitive customer and operational requirements.
• Maintain a high level of accuracy while processing large volumes of invoices in a fast-paced environment.
• Ensure all completed invoices are submitted and tracked in accordance with company procedures.

Invoice Entries

• Daily analysis and reporting on invoicing status.
• Daily entries of invoicing transactions into the customer’s AP system.
• Reviewing previous days billing, ensuring the correct backup is included for entry into external AP portals.
• Investigate and resolve any discrepancies.

Administrative Support

• Respond to inquiries related to invoice creation and submission.
• Assist with reporting, document retention, and internal follow ups.
• Ensure tracking report is updated daily with detailed notes.

Required Skills

• Previous administrative, data entry, or invoicing experience is preferred.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience processing invoices, maintaining records, and working with ERP systems (e.g., Ariba or Fieldglass) is an asset.
• Strong attention to detail and accuracy when entering and reviewing data.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

At Finning, we prioritize creating a diverse and inclusive environment.

We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential.

As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities.

We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and or mental or physical disabilities.

Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities.

If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.

About Us

Finning is the world’s largest Caterpillar dealer delivering unrivalled service for over 80 years. The company sells, rents and provides parts and service for equipment and engines to customers in various industries, including mining, construction, petroleum, forestry and a wide range of power systems applications. Finning employs approximately 14,500 people world-wide and operates in three geographies, with the head office in Vancouver, BC, Canada.

OUR DIVISIONS

Finning International Inc. is the corporate head office of the publicly traded corporation, which is listed on the Toronto Stock Exchange under the symbol: FTT. Finning Canada is the authorized dealer for Caterpillar products in British Columbia, Alberta, Saskatchewan, the Northwest Territories, and a portion of Nunavut. Finning South America is the authorized dealer for Caterpillar products in Chile, Argentina, and Bolivia. Finning UK and Ireland is the authorized dealer for Caterpillar products in the United Kingdom and Ireland. Rental of equipment is facilitated through the dealership locations as well as The Cat Rental Store locations in Finning Canada and Finning South America. OEM Remanufacturing - OEM, a Finning enterprise, is one of North America’s most advanced engine and powertrain component remanufacturing providers and is located in Edmonton, Alberta.