Invoicing Entry Clerk

Finning International; Edmonton; Hybrid; CAD 32,000 - 34,000; Part time

Job summary

Finning Canada is seeking a Temporary Invoicing Entry Clerk for 12 months to enter invoices into customer portals. You will handle rejected invoices, follow up with backups, and work with internal teams to resolve billing errors.

The role is based in North-West Edmonton and offers a hybrid schedule with 3 days in the office. Applicants should have prior administrative, data entry or invoicing experience, strong Excel skills, and familiarity with ERP systems such as Ariba or Fieldglass.

Qualifications

• Previous administrative, data entry, or invoicing experience preferred.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Experience processing invoices, maintaining records, and working with ERP systems (e.g., Ariba or Fieldglass) is an asset.
• Strong attention to detail and accuracy when entering and reviewing data.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Enter invoices into customer portals and daily ERP entries.
• Review and resolve rejected invoices and ensure backups are attached.
• Collaborate with internal departments to resolve billing errors.
• Support daily invoicing status reporting and KPI tracking.
• Assist with process improvements and automation initiatives.

Skills

Data entry

Invoicing

Excel

Outlook

ERP systems

Attention to detail

Organizational skills

Communication skills

Multi-tasking

Tools

Ariba

Fieldglass

Job description

Company: Finning Canada Number of Openings: 1 Worker Type: Temporary (Fixed Term)

Position Overview

Finning Canada is looking to hire a Temporary Invoicing Entry Clerk for 12-months who will be responsible for entering invoices into customer portals. Handling any rejected invoices, following up with any missing corresponding back up. Working with internal departments to resolve any billing errors. The role is based in North-West Edmonton and is a Hybrid role with 3-days a week in the office and the hourly rate for this role is $23 to $25 per hour.

Job Description

Major Job Functions

• Invoice Entries 70% Daily analysis and reporting on invoicing status Daily entries of invoicing transactions into the customer’s AP system Reviewing previous days billing, ensuring the correct backup is included for entry into external AP portals. Investigate and Resolution any discrepancies
• Reconciling Report 20% Ensure tracking report is updated daily with detailed notes Ensure nothing is goes beyond the set KPI goals
• Working with internal and external customers 10% Work with branches, Shared Service and Customer Account Rep to clean up old unpaid invoice. Requesting invoice back up Enabling new customer in AP portals
• Process Improvement/Automation

Required Skills

• Previous administrative, data entry, or invoicing experience is preferred.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience processing invoices, maintaining records, and working with ERP systems (e.g., Ariba or Fieldglass) is an asset.
• Strong attention to detail and accuracy when entering and reviewing data.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

At Finning, we prioritize creating a diverse and inclusive environment.

We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential.

As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities.

We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities.

Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities.

If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.

About Us

Finning is the world's largest Caterpillar dealer delivering unrivalled service for over 80 years. The company sells, rents and provides parts and service for equipment and engines to customers in various industries, including mining, construction, petroleum, forestry and a wide range of power systems applications. Finning employs approximately 14,500 people world-wide and operates in three geographies, with the head office in Vancouver, BC, Canada.

OUR DIVISIONS

Finning International Inc. is the corporate head office of the publicly traded corporation, which is listed on the Toronto Stock Exchange under the symbol: FTT. Finning Canada is the authorized dealer for Caterpillar products in British Columbia, Alberta, Saskatchewan, the Northwest Territories, and a portion of Nunavut. Finning South America is the authorized dealer for Caterpillar products in Chile, Argentina, and Bolivia. Finning UK and Ireland is the authorized dealer for Caterpillar products in the United Kingdom and Ireland. Rental of equipment is facilitated through the dealership locations as well as The Cat Rental Store locations in Finning Canada and Finning South America. OEM Remanufacturing - OEM, a Finning enterprise, is one of North America's most advanced engine and powertrain component remanufacturing providers and is located in Edmonton, Alberta.