Litigation Legal Assistant

Transgate Group; Vaughan; On-site; CAD 52,000 - 66,000; Full time

Job summary

Transgate Group in Vaughan, ON is seeking a Litigation Legal Assistant to provide essential support to the litigation team. The ideal candidate will demonstrate strong organizational skills, meticulous document handling, and professional client service.

Responsibilities include drafting and formatting pleadings, managing court filings and deadlines, calendar coordination, file management, and collaboration with lawyers and staff.

Qualifications

• Minimum 2+ years of experience as a Litigation Legal Assistant.
• Solid understanding of the Ontario Rules of Civil Procedure and court filing processes (including E-filing and CaseLines).
• Proficiency with Word, Outlook, Excel and practice management software such as ACL or PC Law.

Responsibilities

• Draft, format, and proofread legal documents including pleadings, motion records, affidavits, and correspondence.
• Serve and file legal materials via Ontario court portals in compliance with the Rules of Civil Procedure.
• Maintain lawyers' calendars and deadlines; schedule examinations for discovery, mediations, and court dates.
• Open and close client files and prepare client billing packages.
• Serve as primary contact for clients, process servers, court clerks, and opposing counsel.
• Collaborate with lawyers, law clerks, and assistants to maintain efficient workflow.

Skills

Attention to detail

Organization

Communication

Teamwork

Tools

Microsoft Office Suite

Practice software ACL/PC Law

Job description

Our client is a well-established mid-size law firm in Vaughan with a strong reputation and an expanding litigation practice. The firm is known for its collaborative culture, supportive leadership, and commitment to excellence.

Position Overview

The firm is seeking a Litigation Legal Assistant to join their dynamic team. This role provides essential legal support to the litigation group. The ideal candidate will bring strong organizational skills, proficiency with Ontario court filings and procedures, and a proactive, professional approach to file management and client service.

Key Responsibilities

• Document Preparation & Formatting: Draft, format, and proofread legal documents, including pleadings, motion records, affidavits, and correspondence from precedents or dictation.
• Court Filings & Service: Serve and file legal materials via Ontario court portals (e.g., Justice Services Online/Civil Submissions, CaseLines) in compliance with the Rules of Civil Procedure.
• Calendar & Deadline Management: Maintain lawyers' calendars, track statutory deadlines, schedule examinations for discovery, mediations, and court dates.
• File & Administrative Support: Open and close client files, organize electronic/physical records, process lawyer dockets, and prepare client billing packages.
• Communication: Serve as a primary point of contact for clients, process servers, court clerks, and opposing counsel, taking detailed messages and managing inquiries.
• Team Collaboration: Work collaboratively with lawyers, law clerks, and other assistants to maintain efficient office workflow and support team needs.

Core Competencies

• Strong Attention to Detail: Absolute precision in formatting court documents, proofreading, and managing critical limitation dates.
• Efficiency Under Pressure: Ability to prioritize tasks and meet tight court deadlines while handling multiple file demands.
• Exceptional Communication: Clear, professional, and courteous written and verbal communication skills.
• Teamwork & Initiative: Works collaboratively within the group, offering proactive assistance to ensure seamless file progression.

Qualifications

• Minimum of 2+ years of experience as a Litigation Legal Assistant
• Solid understanding of the Ontario Rules of Civil Procedure and court filing processes (including E-filing and CaseLines)
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel) and practice software (e.g., ACL, PC Law, or similar)

Why This Opportunity

• Join a reputable mid-size firm with a collaborative and supportive work culture
• Work within a collegial environment that values teamwork and professionalism
• Exposure to a diverse mix of litigation files alongside skilled counsel