Litigation Assistant

Loopstra Nixon LLP; Toronto; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Health and dental benefits

Health Care Spending Account

Professional development assistance

Wellness programs

Job summary

Loopstra Nixon LLP is seeking a Litigation Assistant to join our Head Office. Ideal for a recent graduate eager to contribute to our Litigation team and gain experience in legal administration.

You will assist with filing, drafting, scheduling, and coordinating travel and accommodations while maintaining file organization and supporting lawyers in daily practice.

Qualifications

• Completion of a Law Clerk program or equivalent post-secondary education.
• Outstanding organizational skills with meticulous attention to detail.
• Excellent oral and written communication skills.
• Strong prioritization skills and capability to manage multiple tasks simultaneously.
• Ability to work both independently and collaboratively within a team.
• Upholds a high level of professionalism and maintains confidentiality in all matters.
• Proficient Microsoft Office skills (Excel/Word/Outlook).

Responsibilities

• Collaborate in the preparation and compilation of litigation documents, encompassing affidavits, notices, motion records, factums, and books of authorities.
• Manage communication with process servers for the efficient service and filing of court materials.
• Coordinate with court offices to facilitate trial and motions bookings and handle related court material filings.
• Draft and edit various correspondences and documents, including memos, letters, emails, reports, presentations, court forms, and legal documents.
• Provide administrative support, including docket entries, client list updates, billing coordination, expense processing, and invoice payments.

Skills

Strong organizational skills

Excellent written and oral communi c a

Education

Law Clerk program

Tools

Microsoft Office

Job description

We are currently seeking a Litigation Assistant to join our Head Office. This position is suited for a recent graduate to become an integral part of our Litigation team, supporting our lawyers and contributing to the seamless operation of their practice. The ideal candidate will be newly entering the workforce, eager to apply their knowledge and skills in legal administration, and keen to develop their professional expertise in a supportive environment.

• Proficient Microsoft Office skills (Excel/Word/Outlook).

What You Will Be Doing

• Collaborate in the preparation and compilation of litigation documents, encompassing affidavits, notices, motion records, factums, and books of authorities.
• Manage communication with process servers for the efficient service and filing of court materials.
• Coordinate with court offices to facilitate trial and motions bookings and handle related court material filings.
• Skillfully draft and edit various correspondences and documents, including memos, letters, emails, reports, presentations, court forms, and legal documents.
• Contribute to the administrative management of lawyers' practices, involving file opening and closure, meeting scheduling, and coordination of travel and accommodations.
• Provide comprehensive administrative support, including docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies.
• Utilize proofreading and editing skills to ensure the accuracy, completeness, and proper formatting of all work products, including attention to spelling and grammar.
• Act as a liaison between lawyers and internal/external parties, facilitating effective communication on file progression and related matters.
• Maintain an organized and current file system for client files.

Qualifications

• Completion of a Law Clerk program or equivalent post-secondary education.
• Outstanding organizational skills with meticulous attention to detail.
• Excellent oral and written communication skills.
• Strong prioritization skills and capability to manage multiple tasks simultaneously.
• Ability to work both independently and collaboratively within a team.
• Upholds a high level of professionalism and maintains confidentiality in all matters.
• Proficient Microsoft Office skills (Excel/Word/Outlook).

Compensation & Benefits

• Salary range: $50,000 - $60,000 CAD, commensurate with experience
• Comprehensive health and dental benefits
• Health Care Spending Account
• Professional development and education assistance
• Wellness and employee engagement programs

Additional Information

• This job posting is for a newly created role.
• We do not use artificial intelligence (AI) to screen or assess candidates in our recruitment process.

Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.