Litigation Legal Assistant (Employment and Labour) Cartel Inc.

Cartel Agency Inc.; Toronto; Hybrid; CAD 48,000 - 80,000; Full time

Job summary

Cartel Agency Inc. is seeking a Litigation Legal Assistant (Employment and Labour) in Toronto to support an Employment & Labour group. The role requires at least 3 years of litigation support experience, strong MS Office and Adobe Pro skills, and meticulous proofreading.

The firm emphasizes a professional yet collaborative vibe with a four-day-in-office setup to foster connection and teamwork. The responsibilities include drafting and filing litigation documents, coordinating with tribunals

Qualifications

• Minimum of 3 years' experience as a legal assistant in litigation.
• Post-Secondary education in legal administration or equivalent.
• Proficiency in the MS Office environment, Adobe Pro, Excel and other legal-specific technologies.
• Experience with and knowledge of the Canadian International Trade Tribunal, Federal Courts, the Rules of Civil Procedure, and court practices and procedures are assets.
• Understanding of metadata preferred.
• Experience with Aderant (or other legal-specific billing technology) and understanding of billing lifecycle, processing expenses and payment of invoices are assets.
• Excellent organizational skills, self-motivated, and able to manage multiple tasks.
• Impeccable proofreading, grammar skills and attention to detail.
• Maintains professionalism, confidentiality and operates with discretion.

Responsibilities

• Assist with the preparation and/or assembly of litigation, tribunal and court documents including electronic filings.
• Assist with the preparation and/or assembly of information response filings for administrative audits and investigations.
• Prepare protected and public versions of confidential documents for tribunal filings, including redactions of confidential information.
• Convert documents in Microsoft Word and Excel into Adobe
• Coordinate with process servers regarding service and filing of court materials
• Coordinate with tribunal and court offices regarding hearing and motions bookings and related court material filings
• Draft and revise correspondence and other documents according to precedents and/or instructions including memos, letters, emails, reports, presentations, court forms and court documents
• Apply proofreading and editing skills to all work products ensuring accuracy and completeness while checking for appropriate formatting, spelling and grammar
• Act as a liaison between the lawyers and various internal and external individuals on file progression and other items
• Assist in the administrative management of the lawyers' and other legal professionals practices including opening & closing files, arranging meetings, scheduling, arranging travel and/or other accommodations
• Organize and maintain an up-to-date file system of client files
• Provide administrative support with docket entries, the coordination of billings, processing expenses and payment of invoices following the firm's accounting policies and standards
• Work collaboratively and provide backup and overflow assistance to other lawyers, law clerks and legal assistants with heavy workloads
• Exercise judgment, be resourceful and work independently to solve administrative issues

Skills

MS Office

Adobe Pro

Organization

Education

Post-Secondary education in legal administration or equivalent

Tools

Aderant Billing

Legal Billing software

Metadata management

Job description

Litigation Legal Assistant (Employment and Labour)

This is a great opportunity for a Litigation Legal Assistant who enjoys being busy, likes working with a solid team, and wants to be part of a firm that has a strong name in the Toronto legal market. Supporting an Employment & Labour group, the role is ideal for someone with at least 3 years of experience who can keep things organized, stay on top of deadlines, and confidently manage the day-to-day flow of a litigation practice. The firm has a professional but down-to-earth vibe, people are genuinely friendly, and the 4 days in office setup creates a collaborative environment where you actually feel connected.

Salary: Up to $80K (Based on Experience)

Key Responsibilities

• Assist with the preparation and/or assembly of litigation, tribunal and court documents including electronic filings
• Assist with the preparation and/or assembly of information response filings for administrative audits and investigations
• Prepare protected and public versions of confidential documents for tribunal filings, including redactions of confidential information
• Convert documents in Microsoft Word and Excel into Adobe
• Coordinate with process servers regarding service and filing of court materials
• Coordinate with tribunal and court offices regarding hearing and motions bookings and related court material filings
• Draft and revise correspondence and other documents according to precedents and/or instructions including memos, letters, emails, reports, presentations, court forms and court documents
• Apply proofreading and editing skills to all work products ensuring accuracy and completeness while checking for appropriate formatting, spelling and grammar
• Act as a liaison between the lawyers and various internal and external individuals on file progression and other items
• Assist in the administrative management of the lawyers' and other legal professionals practices including opening & closing files, arranging meetings, scheduling, arranging travel and/or other accommodations
• Organize and maintain an up-to-date (electronic and/or paper) file system of client files
• Provide administrative support with docket entries, the coordination of billings, processing expenses and payment of invoices following to the firm's accounting policies and standards
• Work collaboratively and provide backup and overflow assistance to other lawyers, law clerks and legal assistants with heavy workloads and in the absence of others, when needed
• Exercise judgment, be resourceful and work independently to solve administrative issues

Qualifications

• Minimum of 3 years' experience as a legal assistant in litigation
• Post-Secondary education in legal administration or equivalent
• Proficiency in the MS Office environment, Adobe Pro, Excel and other legal-specific technologies
• Experience with and knowledge of the Canadian International Trade Tribunal, Federal Courts, the Rules of Civil Procedure, and court practices and procedures are considered assets
• Understanding of metadata preferred
• Experience with Aderant (or other legal-specific billing technology) and an understanding of a billing lifecycle, processing expenses and payment of invoices are considered assets
• Excellent organizational skills, self-motivated, and able to manage multiple tasks
• Impeccable proofreading, grammar skills and attention to detail
• Maintains professionalism, confidentiality and operates with discretion

Tagged as: Bennett Jones LLP