IP Litigation Assistant

Cartel Agency Inc.; Toronto; On-site; CAD 65,000 - 85,000; Full time

Job summary

Cartel Agency Inc. is seeking an IP Litigation Assistant with a minimum of five years of litigation experience to join our Toronto team. You will support an established IP practice and work alongside experienced professionals in a fast-paced, rewarding environment.

This four-days-in-office role offers opportunities to grow within a firm known for investing in its people, with comprehensive benefits, strong mentorship, and a collaborative culture that values accuracy and timely delivery.

Qualifications

• 5 years of experience in a litigation role, ideally within an IP environment.
• Experience with the Federal Court is required.
• Experience with the Ontario Courts is considered an asset.
• Proactive, highly organized, and able to manage competing priorities effectively.
• Strong proofreading skills with a high level of accuracy and attention to detail.

Responsibilities

• Manage due dates and filing deadlines, ensuring materials are organized and submitted on time.
• Maintain organized filing systems for documents and assist with compiling materials.
• Provide general practice administration, including routine correspondence, processing client invoices, third-party payables, and expense reimbursements.
• Assist Law Clerks with coordinating and booking Court dates.
• Assist with preparing court forms, pleadings, and other court documentation.

Skills

Litigation experience

Attention to detail

Communication skills

Time management

Education

Legal Assistant Diploma or equivalent education

Tools

Microsoft Word

Excel

PowerPoint

iManage

Job description

IP Litigation Assistant

If you’re ready to take your litigation experience somewhere you’ll be valued, this could be the one. Our client is a well-known law firm with a strong reputation as an employer, and they’re looking for an IP Litigation Legal Assistant with a minimum of five years of legal experience to join their team. You’ll be supporting an established practice and working alongside experienced legal professionals in a fast-paced but rewarding environment. The firm is known for investing in its people, offering extensive benefits, great perks, and plenty of opportunities to grow. This is a 4-days-in-office role for someone who enjoys being part of a team and is looking for a long-term opportunity with an employer that genuinely takes care of its people.

Salary: Up to $85K (Based on Experience)

Key Responsibilities

• Manage due dates and filing deadlines, ensuring all materials are organized and submitted in a timely manner.
• Maintain organized filing systems for documents and assist with compiling and organizing materials.
• Provide general practice administration, including preparing routine correspondence, processing client invoices, third-party payables, and expense reimbursements.
• Assist Law Clerks with coordinating and booking Court dates.
• Assist with preparing court forms, pleadings, and other court documentation as required.
• Manage client administrative and billing requirements, including conducting conflict searches.
• Maintain calendars and contact lists, schedule appointments, and coordinate travel arrangements.
• Develop a strong understanding of the firm’s policies and applicable administrative procedures.
• Provide support to other members of the practice group and firm staff as workload permits.
• Maintain positive and professional relationships with external counsel, Courts, government agencies, and professional organizations.
• Take on additional responsibilities and projects as requested.

Qualifications

• Legal Assistant Diploma or equivalent education.
• 5 years of experience in a litigation role, ideally within an intellectual property (IP) environment.
• Experience working with and liaising with the Federal Court is required.
• Experience with the Ontario Courts is considered an asset.
• Proactive, highly organized, and able to manage competing priorities effectively.
• Strong proofreading skills with a high level of accuracy and attention to detail.
• Strong proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Familiarity with iManage is considered an asset.
• Strong communication and interpersonal skills, with the ability to work effectively with lawyers, clients, Courts, and external stakeholders.
• Team-oriented with a willingness to step in and support colleagues when needed.