Litigation Assistant

Linds & Associates Ltd.; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

A law firm in North Toronto is looking for a Litigation Legal Assistant to support two associates. Responsibilities include managing files, document preparation, and general office duties. Candidates must have a college diploma in legal assistant studies and at least 2 years of experience in Insurance Defence Litigation. Proficiency with MS Office, Amicus Attorney, and PCLaw are required. This role is ideal for organized individuals with excellent communication skills and a proactive approach.

Qualifications

• Minimum of 2 years experience as a legal assistant in Insurance Defence Litigation.
• Organized and meticulous with follow-up.
• Ability to work under pressure to meet multiple deadlines.

Responsibilities

• Perform clerical and administrative duties for two associates.
• Assist with management of files and document preparation.
• Organize and maintain office files/records.

Skills

Knowledge of the Rules of Civil Procedure

Proficiency with MS Office 365

Excellent verbal and written communication skills

Time management skills

Ability to work independently

Client service orientation

Education

College diploma in legal assistant studies

Tools

Amicus Attorney

PCLaw

E-Copy

Job description

Overview

Litigation Legal Assistant — North Toronto

Easily accessible by Subway/TTC and Highway 401

Our client, a well established law firm located in the Yonge/Sheppard area, is in need of a Legal Assistant to join its team. This is an exciting opportunity to join a friendly, team oriented law firm. This is a new role because of growth.

Responsibilities

• Under the supervision of the Office Manager, perform clerical, administrative and general office duties for two associates.
• Assist Associates with management of their files, which includes proactive and independent preparation of documents to meet upcoming deadlines.
• Complexity of documents varies; general instructions will be provided and precedents are to be followed.
• Transcribes dictation of technical and/or confidential nature.
• Organizes and expedites the flow of work through the lawyer's office, initiating follow-up action.
• Compose routine letters and memos from general instruction.
• Routes or answers routine correspondence not requiring the lawyers' attention and initiates follow-up action, as required.
• Organize and maintain office files/records in accordance with firm procedures and best practices.
• Maintain Amicus Attorney calendar, ensuring the lawyer is kept abreast of upcoming appointments/meetings/court filings/court proceeding dates.
• Proper filing of emails received for lawyer.
• Handle administrative detail with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer.
• Prepares special reports involving gathering and summarizing data.
• Liaises between the principal and various internal and external individuals, groups and clients at all levels.
• Abide by firm policies including the policy on confidentiality.

Qualifications

• Education and Experience: College diploma in legal assistant studies; plus a minimum of 2 years experience as a legal assistant working within Insurance Defence Litigation.
• Core Competencies:
  • Knowledge of the Rules of Civil Procedure and up-to-date with recent changes.
  • Proficiency with computers including MS Office 365, E-Copy, Amicus Attorney, PCLaw etc.
  • Excellent verbal and written communication skills.
  • Organized and meticulous with follow-up and attention to detail.
  • Time management skills with the ability to work under pressure in order to meet multiple deadlines.
  • Ability to work independently, be proactive and show initiative.
  • Flexible team player who is client service oriented.
  • Thorough understanding of litigation legal documentation.

Apply today!

We thank all applicants for their interest in this role however only those selected for an interview will be contacted.