Legislative Services Assistant

Perth County; Stratford; On-site; CAD 59,000 - 71,000; Full time

Job summary

A local governance body in Ontario is seeking a Legislative Services Assistant to provide administrative support for its operations. The role includes managing documents, assisting with website updates, and supporting records management. Candidates should have a 2-year college diploma and experience in administration. Benefits include health coverage, a pension plan, and flexible work arrangements. Join a team that values critical thinking and effective decision-making. The position supports a dynamic work environment while upholding the principles of local governance.

Benefits

Health and dental benefit coverage

OMERS Pension plan

Flexible work arrangements

Career development and training

Employee and family assistance program

Tuition assistance program

Qualifications

• 2 years experience supporting senior level administration.
• Experience with The Ontario Municipal Records Management System (TOMRMS) would be an asset.
• Demonstrated professional and ethical responsibility to protect privacy.

Responsibilities

• Provide administrative support for various County operations.
• Assist with updating the County’s internal and external websites.
• Coordinate processing of freedom of Information and privacy requests.

Skills

Knowledge of municipal government processes

Customer service skills

Excellent time-management skills

Interpersonal skills

Education

2-year college diploma in business studies, public administration, law clerk or office administration

Tools

Microsoft Office Suite

Adobe PDF/Foxit

Electronic Document and Records Management Systems

Job description

Position Summary

If you are eager to work in a team-based organization that expects employees to exercise critical thinking, make reasonable decisions and build organizational capabilities, then you are who we are looking for.

The Legislative Services Assistant provides administrative support for various County operations, and performs reception duties at the County Courthouse as the first point of contact. The diverse range of administrative support includes but is not limited to: administrative support for the POA prosecutors, records management, data tracking, calendar support, research, correspondence and various communication publications and website management that contributes to the smooth and efficient operations of the office.

Primary Responsibilities

• Responsible for maintaining electronic and hardcopy files for the Clerk to ensure daily documents are filed in the data management system.
• Provides assistance updating the County’s internal and external websites, ensuring County communications are uploaded and maintained.
• Assist departmental Records Liaisons to comply with adopted records retention schedule and practices which includes file destruction.
• Assist with providing staff support and training in records management practices.
• Administrative support for Joint Accessibility Advisory Committee (JAAC) including meeting setup, takes and prepares minutes, assists with technical setup of meetings, review site plans (as required) with Subcommittee.
• Coordinate accessibility audits and site plan reviews for facilities, programs and services and make recommendations for improvements.
• Strong technical skills to create, edit, and remediate accessible documents under the Microsoft Office Suite as well as Adobe PDF/Foxit platform.
• Drafts correspondences, reports, memos documents and policies as directed.
• Assists with the development and coordination of new Council orientation.
• Coordinates processing of freedom of Information and privacy requests.
• Ensure that Occupational Health and Safety practices and County of Perth policies and procedures are adhered to; wear any personal protective equipment required to ensure personal safety and report any known hazards and/or incidents in the workplace to immediate Supervisor.
• Provide support and act as backup to central reception inclusive of all duties.
• Perform other related duties as assigned.

Qualifications

• 2-year college diploma in business students, public administration, law clerk or office administration.
• Knowledge of municipal government processes.
• 2 years experience supporting senior level administration.
• Experience in Electronic Document and Records Management Systems and privacy legislation would be an asset.
• Experience with The Ontario Municipal Records Management System (TOMRMS) would be an asset.
• Demonstrated professional and ethical responsibility to protect privacy, use confidential information appropriately, treat sensitive situations with appropriate degree of tact and discretion.
• Demonstrated customer service and interpersonal skills to maintain cooperative/collaborative working relationships both in and outside of the organization.
• Excellent time-management skills with the ability to prioritize workload and meet deadlines, and the ability to deal with multiple demands.
• Excellent organizational and administrative skills with the ability to work independently and in a team environment.

Shift

Monday to Friday, 8:30 am to 4:30 pm (35 hours per week)

Salary Range

$59,823.40-$70,015.40 (based on Perth County’s 2026 salary grid).

Our Benefits

• Health and dental benefit coverage
• OMERS Pension plan
• Flexible work arrangements
• Career development and training
• Employee and family assistance program
• Tuition assistance program

Application

Those interested may submit their application online at www.perthcounty.ca/employment by January 19, 2026 at 8:30 am. Interviews may commence as qualified applications are received. Interviews may be conducted virtually. No artificial intelligence (AI) tools are used in the screening, assessment, or selection of candidates. This posting reflects an existing vacancy that we are actively seeking to fill.

EEO

We thank all applicants for their interest and advise that only those candidates selected for an interview will be contacted. Personal information is collected under MFIPPA and is used to determine eligibility for potential employment. The County of Perth is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.