Law Clerk

Ontario Health | Santé Ontario; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A provincial health organization in Ontario is seeking a Specialist in Legal Support. This full-time role involves providing administrative support to the Legal Team, focusing on employment and labour law. The position requires post-secondary education and 3 to 5 years of experience in a related field. Ideal candidates should possess strong analytical skills, communication abilities, and proficiency in Microsoft Office. A hybrid work model is available, supporting residents across Ontario.

Benefits

Fully paid medical, dental and vision coverage

Career development opportunities

Premium pension plan

Three weeks’ vacation to start, increasing to four weeks

Collaborative team culture

Qualifications

• Demonstrated ability to work with high volumes of material and information.
• 3 to 5 years of providing support to government organizations, law firms, or in-house legal departments.
• Knowledge of employment law legislation.

Responsibilities

• Provide support to the legal team on employment and labour law matters.
• Assist with document preparation and case management.
• Coordinate scheduling of hearings and litigation matters.

Skills

Strong verbal and written communication skills

Analytical skills

Organizational skills

Team player

Education

Post-secondary education in business or relevant discipline

Tools

Microsoft Word

Microsoft Excel

Job description

Overview

Pour obtenir une traduction en français de l’offre d’emploi suivante, veuillez envoyer un courriel à [e-mail]. Les demandes seront traitées dans un délai de trois jours ouvrables et la période de dépôt des demandes sera prolongée de trois jours.

To obtain a French translation of the following job posting, please email [e-mail]. Requests will be addressed within three business days, and the application window will be extended by three business days.

At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care.

What Ontario Health offers

• Fully paid medical, dental and vision coverage from your first day
• a health care spending or wellness spending account
• a premium defined benefit pension plan
• three personal days and two float days annually
• three weeks’ vacation to start (for individual contributors), increasing to four weeks after two years
• career development opportunities
• a collaborative values-based team culture
• a wellness program
• a hybrid working model
• participation in Communities of Inclusion

Want to make a difference in your career? Consider this opportunity.

This role is accountable for providing support to the OH Legal Team’s functions, with a focus on employment and labour law, public sector ethics, general legal matters, and day-to-day administrative duties.

Reporting to Senior Legal Counsel, the Specialist, Legal Support will assist with document preparation, case management, and provide essential administrative support, including scheduling, document preparation, file management, and coordination of legal files and proceedings.

Key responsibilities

• Providing support to the legal team on matters related to employment and labour law, including processing employment-related contracts/templates, litigation management, employee and labour relations file management, and supporting implementation of legal advice; liaising with internal stakeholders (Communications, HR, payroll, etc.) to ensure legal advice is implemented when addressing employee and labour relations matters.
• Support legal work related to public sector ethics to ensure compliance with contractual and legislative requirements, including tracking and triaging disclosures of wrongdoing, conflicts of interest or political activity under the Public Service of Ontario Act, 2006; supporting submissions to the Ethics Executive, reporting to the Integrity Commissioner of Ontario and other entities; and supporting documentation and scheduling for investigations.
• Processing and supporting the implementation of contracts, including confidentiality agreements, service agreements, letter agreements, non-disclosure agreements, and other agreements with a standard framework.
• Preparing standard documentation for litigation, proceedings before administrative tribunals, and arbitrations.
• Preparing, reviewing, and organizing legal documents such as contracts, memoranda, correspondence, legal opinions, briefing notes, and reports.
• Supporting with obtaining internal and external signatures and responding to contract-related emails as appropriate.
• Monitoring and maintaining legal files and ensuring compliance with applicable legislation and agency policies.
• Coordinating scheduling of meetings, hearings, investigations, and litigation matters.
• Maintaining and organizing electronic and physical legal files, ensuring accuracy, security and confidentiality, and compliance with applicable legislation, agency policies, law department practices, and audit requirements.
• Tracking deadlines and managing case timelines and follow-ups.
• Coordinating document production, record keeping and internal reporting for legal files.
• Working independently and collaboratively within a busy client environment, while seeking and receiving support/direction from Legal Counsel, Senior Legal Counsel or General Counsel as required.
• Supporting the Legal Counsel, Senior Legal Counsel or General Counsel in higher complexity files or contract reviews as required.
• Ensuring timely resolution to internal and external client requests; liaising and following up with internal client requests.
• Participating in the formulation, development, implementation, and revision of organizational policies and procedures that require input from the Legal department.
• Assisting in maintaining templates and version control, ad hoc reports, electronic filing and other duties as assigned.
• Supporting OH’s compliance with applicable legislative and regulatory requirements, government directives and internal policies and procedures.
• Contributing to the realization of the legal department’s strategic and business objectives.
• Performing other related duties as assigned by the Senior Legal Counsel and General Counsel.

Education and Experience

• Post-secondary education in business or relevant discipline required;
• 3 to 5 years of providing support to government organizations, law firms, or in-house legal departments;
• Demonstrated ability to work with high volumes of material and information;
• Desirable: Knowledge and understanding of the Public Service Ontario Act, Employment Standards Act, Labour Relations Act and other employment law legislation;
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic/experience requirements.

Key Competencies

• Knowledgeable of: (i) Ontario government directives and (ii) applicable legislation (PSOA, Employment Standards Act, OHSA, AODA, Labour Relations Act, FOI/ Privacy acts, and PHIPA 2007).
• Strong verbal and written communication skills.
• Strong analytical and drafting skills; proficient in Microsoft Word and Excel.
• Knowledge of contract management databases and email packages.
• Highly adaptable and responsive to changing business needs.
• Detail oriented with a high level of accuracy in data entry.
• Excellent organizational skills.
• Ability to maintain professional relationships with internal clients, third-party providers and visitors.
• Strong team player with a collaborative approach.
• Business and operational understanding; ability to manage multiple priorities in a changing environment.
• Self-motivated and tactful.

Location: Ontario Health supports a hybrid work environment and has office locations across the province. We welcome applications from candidates residing anywhere in Ontario.

Employment Type
Permanent Full time

Contract Length
N/A

Salary Band
Band 4

External Application Deadline Date
All applicants must be a resident of Ontario to be considered for roles at Ontario Health.

EEO and Diversity Statements
Ontario Health encourages applications from candidates who are First Nations, Métis, Inuit, urban Indigenous; Francophone; members of Black and racialized groups; 2SLGBTQIA+ communities; trans and nonbinary individuals; and people living with disabilities. Ontario Health is an accessible employer and offers accommodation in all aspects of employment, including the recruitment process. If you require a disability-related accommodation in order to participate in the recruitment process, please email [e-mail] and a member of the team will connect with you within 48 hours.