Junior Billing Administrator - 6 Month Contract x 4

Vaco LLC; Mississauga; On-site; CAD 26,000 - 29,000; Full time

Job summary

Vaco is seeking a Billing/Accounts Receivable professional in Mississauga, Canada to assist in invoicing clients for services rendered. You will review billing data, collaborate with multiple departments, and maintain comprehensive billing records.

The role involves following up on overdue invoices and contributing to AR reconciliations. The ideal candidate has an accounting/finance background, strong Excel skills, and excellent communication abilities.

Qualifications

• Degree/diploma in accounting, finance, business administration or related field preferred.
• Experience in billing, accounting or finance is a plus but entry-level acceptable.
• Proficiency in Microsoft Excel and accounting software.
• Excellent communication and interpersonal skills with clients and internal stakeholders.
• Ability to prioritize tasks, manage workload and meet deadlines in fast-paced environment.

Responsibilities

• Assist in the preparation and generation of invoices for services rendered to clients.
• Review billing data for discrepancies or errors and rectify before invoicing.
• Collaborate with departments to obtain information for billing (rates, service details, contracts).
• Maintain organized billing records and documentation (contracts, POs, statements).
• Monitor and follow up on outstanding invoices with clients to resolve inquiries or disputes.
• Assist in reconciling accounts receivable and preparing reports on billing activity and aging.
• Work with the billing team to streamline processes and implement best practices.
• Stay updated on billing regulations and compliance standards.

Skills

Attention to detail

Excel

Data entry

Communication skills

Problem solving

Education

Accounting/finance degree or diploma

Tools

Accounting software

Job description

About the Opportunity

• Assist in the preparation and generation of invoices for services rendered to clients, ensuring accuracy and completeness.
• Review billing data for discrepancies or errors and rectify them before invoicing.
• Collaborate with various departments to obtain necessary information for billing purposes, including transportation rates, service details, and customer contracts.
• Maintain organized billing records and documentation, including contracts, purchase orders, and billing statements.
• Monitor and follow up on outstanding invoices, communicating with clients to facilitate timely payments and resolve billing inquiries or disputes.
• Assist in reconciling accounts receivable and preparing reports on billing activity, aging invoices, and revenue analysis.
• Work closely with the billing team to streamline billing processes, identify areas for improvement, and implement best practices.
• Stay updated on industry regulations and compliance standards related to billing and invoicing

About You

• Degree/diploma in accounting, finance, business administration, or related field preferred.
• Previous experience in billing, accounting, or finance roles is a plus, but not required for entry-level candidates. Strong attention to detail and accuracy in data entry and numerical calculations.
• Proficiency in Microsoft Excel and other accounting software.
• Excellent communication and interpersonal skills, with the ability to interact effectively with clients and internal stakeholders.
• Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced environment.
• Strong analytical and problem‑solving skills, with a proactive approach to identifying and resolving issues.
• Willingness to learn and adapt to new processes and technologies.

Pay Range

$19-$21/hr.

Additional Information

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.