Junior Billing Administrator - 6 Month Contract x 4

Vaco Recruiter Services; Mississauga; On-site; CAD 26,000 - 29,000; Full time

Benefits offered by this job

discretionary bonuses

medical benefits

dental benefits

vision benefits

company’s 401(k) retirement plan

Job summary

Vaco Recruiter Services in Mississauga is seeking a Billing Clerk to help prepare and generate invoices, review billing data for errors, and collaborate with multiple departments to gather information such as transportation rates and customer contracts. You will maintain billing records, monitor outstanding invoices, and assist in reconciling accounts receivable while supporting revenue analysis and reporting.

Entry-level candidates are welcome with a focus on accuracy and Excel proficiency.

Qualifications

• Degree/diploma in accounting, finance, business administration, or related field preferred.
• Strong attention to detail and accuracy in data entry and numerical calculations.
• Proficiency in Microsoft Excel and other accounting software.
• Excellent communication and interpersonal skills.

Responsibilities

• Assist in the preparation and generation of invoices for services rendered to clients, ensuring accuracy and completeness.
• Review billing data for discrepancies or errors and rectify them before invoicing.
• Collaborate with various departments to obtain necessary information for billing purposes, including transportation rates, service details, and customer contracts.
• Maintain organized billing records and documentation, including contracts, purchase orders, and billing statements.
• Monitor and follow up on outstanding invoices, communicating with clients to facilitate timely payments and resolve billing inquiries or disputes.
• Assist in reconciling accounts receivable and preparing reports on billing activity, aging invoices, and revenue analysis.
• Work closely with the billing team to streamline billing processes, identify areas for improvement, and implement best practices.
• Stay updated on industry regulations and compliance standards related to billing and invoicing.

Skills

Attention to detail

Data entry accuracy

Strong communication

Time management

Analytical thinking

Education

Degree or diploma in accounting/finance

Tools

Microsoft Excel

Accounting software

Job description

About the Opportunity

• Assist in the preparation and generation of invoices for services rendered to clients, ensuring accuracy and completeness.
• Review billing data for discrepancies or errors and rectify them before invoicing.
• Collaborate with various departments to obtain necessary information for billing purposes, including transportation rates, service details, and customer contracts.
• Maintain organized billing records and documentation, including contracts, purchase orders, and billing statements.
• Monitor and follow up on outstanding invoices, communicating with clients to facilitate timely payments and resolve billing inquiries or disputes.
• Assist in reconciling accounts receivable and preparing reports on billing activity, aging invoices, and revenue analysis.
• Work closely with the billing team to streamline billing processes, identify areas for improvement, and implement best practices.
• Stay updated on industry regulations and compliance standards related to billing and invoicing.

About You

• Degree/diploma in accounting, finance, business administration, or related field preferred.
• Previous experience in billing, accounting, or finance roles is a plus, but not required for entry-level candidates. Strong attention to detail and accuracy in data entry and numerical calculations.
• Proficiency in Microsoft Excel and other accounting software.
• Excellent communication and interpersonal skills, with the ability to interact effectively with clients and internal stakeholders.
• Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced environment.
• Strong analytical and problem‑solving skills, with a proactive approach to identifying and resolving issues.
• Willingness to learn and adapt to new processes and technologies.

Pay Range

$19 - $21 / hour

Benefits

• discretionary bonuses
• medical benefits
• dental benefits
• vision benefits
• company’s 401(k) retirement plan