Billing Administrator (AP/AR)

Arrow Workforce Solutions; Mississauga; On-site; CAD 45,000 - 65,000; Full time

Job summary

Arrow Workforce Solutions is seeking a detail-oriented Billing Administrator in Mississauga to support invoicing, carrier billing, and AR/AP processes. Strong Excel skills and sharp attention to detail are essential to prepare reports and handle billing inquiries efficiently.

The role requires 2-3 years of admin experience in logistics, with 1-2 years in invoicing. You will collaborate with carriers, vendors, and internal teams to ensure accurate billing and timely payments.

Qualifications

• 2-3 years of administrative experience, preferably in transportation or logistics.
• 1-2 years of AR/AP, invoicing, or billing administration.
• Strong proficiency in Microsoft Excel (intermediate to advanced).
• Excellent verbal and written communication with carriers, vendors and internal teams.
• Strong attention to detail, organization and problem solving.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and in a team.

Responsibilities

• Generate weekly, bi-weekly and monthly customer invoices accurately and on time.
• Audit and process carrier/vendor invoices with proper GL coding.
• Support Accounts Receivable and Accounts Payable activities including reconciliation.
• Prepare cost and revenue reports for internal stakeholders.
• Investigate and resolve billing discrepancies; respond to inquiries.
• Communicate billing and transportation issues with carriers and internal departments.
• Provide administrative support for transportation operations and shipment tracking.
• Prepare and maintain reports for internal teams and clients.
• Assist with billing escalations and ensure service agreements are followed.
• Perform other administrative duties as assigned.

Skills

Invoicing

Billing administration

Accounts Receivable

Accounts Payable

Excel

Communication skills

Attention to detail

Multitasking

Team collaboration

Education

College diploma or university degree in Business, Accounting, Finance

Tools

Microsoft Excel

Microsoft Office

Job description

Schedule: Monday to Friday | 8:30 AM - 5:00 PM

Start Date: ASAP

Position Overview

We are seeking a detail-oriented Billing Administrator to join a fast-paced transportation and logistics team. This role is responsible for customer invoicing, auditing carrier invoices, and supporting Accounts Receivable and Accounts Payable functions. The successful candidate will have strong Excel skills, experience with invoicing and billing administration, and excellent communication skills to work directly with carriers, vendors, and internal stakeholders.

Key Responsibilities

• Generate weekly, bi-weekly, and monthly customer invoices accurately and on time.
• Audit and process carrier/vendor invoices, ensuring proper GL coding and accuracy.
• Support Accounts Receivable and Accounts Payable activities, including invoice reconciliation and billing administration.
• Prepare cost and revenue reports for internal stakeholders.
• Investigate and resolve billing discrepancies and respond to customer and vendor inquiries.
• Communicate with carriers, vendors, and internal departments regarding billing and transportation-related issues.
• Provide administrative support for transportation operations, including shipment tracking and customer service inquiries when required.
• Prepare and maintain reports for internal teams and clients.
• Assist with billing escalations and ensure service agreements are followed.
• Perform other administrative duties as assigned.

Qualifications

• 2-3 years of administrative experience, preferably in transportation, logistics, or a related industry.
• 1-2 years of experience with Accounts Receivable, Accounts Payable, invoicing, or billing administration.
• Strong proficiency in Microsoft Excel (intermediate to advanced) and Microsoft Office applications.
• Excellent verbal and written communication skills with the ability to interact professionally with customers, vendors, and carriers.
• Strong attention to detail, organizational, and problem-solving skills.
• Ability to manage multiple priorities and work effectively in a deadline-driven environment.
• Ability to work independently as well as collaboratively within a team.

Preferred Qualifications

• College diploma or university degree in Business, Accounting, Finance, or a related field.
• Experience in the transportation, logistics, or supply chain industry is considered an asset.