In-Office Office Operations & Admin Specialist

Harris Computer; Canada; On-site; CAD 40,000 - 55,000; Full time

Job summary

TouchBistro in Canada is seeking an organized Office Administrator to keep daily operations running smoothly. You will support multiple departments, manage supplies, assist with communications, and coordinate security access, reception, and events in a fast-paced environment.

The role emphasizes proactive problem-solving, excellent organization, and strong communication to keep the team efficient and welcoming for visitors and staff alike.

Qualifications

• 2+ years of office administration experience in a fast-paced environment.
• Tech-savvy: Slack and/or Teams, Google Suite (Sheets, Calendar, Slides), and expense management tools like Tipalti.
• Highly organized: love keeping things in order and ensuring everything runs smoothly.
• Great communicator: strong verbal and written skills with employees, vendors, and guests.
• Problem-solver: anticipate office needs and proactively find solutions.
• Team player: enjoy supporting colleagues and fostering a positive work environment.

Responsibilities

• Office Operations – Keep the office running by managing supplies, equipment, and workspace organization.
• Administrative Support – Assist with office communications and mail organization.
• Security - Assist with Access Security cards for New Hires, Terminations and Leaves
• Reception & Guest Management – Welcome visitors, answer calls, and direct inquiries as needed.
• Event Coordination – Organize office celebrations and catering for large events.
• Travel & Expense Management – Book travel arrangements and process expense reports.
• Special Projects – Take on additional responsibilities like organizing company-wide initiatives or supporting cross-functional teams.

Skills

Detail-oriented

Multitasking

Communication

Problem-solving

Team player

Tools

Slack

Teams

Google Suite

Tipalti

Job description

TouchBistro in Canada is seeking an organized Office Administrator to keep daily operations running smoothly. You will support multiple departments, manage supplies, assist with communications, and coordinate security access, reception, and events in a fast-paced environment.

The role emphasizes proactive problem-solving, excellent organization, and strong communication to keep the team efficient and welcoming for visitors and staff alike.