Office Coordinator

Air Tek; Toronto; On-site; CAD 22,000 - 33,000; Part time

Job summary

Air-tek Inc. is seeking a highly organized Office Coordinator to manage day-to-day operations in our Toronto office. This part-time role (Mon, Wed, Fri) supports facilities, events, onboarding, and reporting while maintaining a welcoming environment.

The ideal candidate has strong interpersonal skills, excellent organizational abilities, and proficiency with Microsoft Office, thriving in a fast-paced setting and capable of multitasking across multiple priorities.

Qualifications

• Bachelor’s degree, college diploma, or equivalent experience.
• Strong interpersonal and communication skills.
• Excellent organizational and time-management skills.
• Ability to work independently and in a team.
• Experience in fast-paced environments with customer service.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Oversee daily office operations and support employees with facility inquiries.
• Order and manage weekly team lunches, set up and clean the kitchen.
• Stock snacks and beverages in the kitchens.
• Assist with organizing company events, meetings, and socials.
• Set up new hire desks and assist with onboarding.
• Maintain a safe and welcoming office environment.
• Assist in compiling various reports.
• Participate on health and safety and social committees.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Interpersonal communication

Organizational skills

Time management

Microsoft Office

Teamwork

Independent work

Customer service experience

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Air-tek Inc. is a Canadian-based software company with a powerful suite of unique products that has already achieved a significant share of a huge global opportunity. The product market fit is excellent, and customers are lining up to buy. Although our global customers know us, we intentionally operate in stealth mode during this growth phase.

Our diverse team shares a collective passion for solving complex problems with a drive to innovate and a desire to create the passenger-centric travel industry. Based in Toronto, our inclusive culture is built on trust, collaboration, delivering a great product, and continuous personal development. We love what we do, and we support the team around us.

We are seeking a highly organized and proactive individual to serve as our Office Coordinator. This role position is responsible for managing day-to-day operations of our office environment. The ideal candidate is a people-oriented multitasker who thrives in a dynamic setting and enjoys wearing multiple hats while contributing to a positive workplace culture.

This is a part-time role working 3 days a week (Monday, Wednesday and Friday) from the office.

• Oversee daily office operations, including maintaining a clean office, ordering or picking up supplies, and supporting employees with facility related enquiries.
• Order and manage weekly team lunches including set up and the cleaning of the kitchen.
• Stocking snacks and beverages in the kitchens.
• Assist with organizing company events, meetings, and company socials.
• Set up new hire desks and assist with the onboarding experience.
• Ensure a safe and welcoming office environment.
• Assist in compiling various reports.
• Participate on the health and safety committee as well as the social team.
• Maintain confidentiality and handle sensitive information with discretion.
• Bachelor’s degree, college diploma or equivalent experience.
• Strong interpersonal and communication skills.
• Able to work independently as well as in a team.
• Experience working in a fast-paced environment that involved customer service (i.e. restaurant experience)
• Has experience in maintaining a clean and safe work environment.
• Ability to handle multiple priorities with accuracy and attention to detail.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite.