Dynamic Office Administrator in a Collaborative Firm

Pinchin Canada; Barrie; On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Great benefits

Professional environment

Job summary

Pinchin Canada in Barrie, Ontario is seeking an Office Administrator to support the Operations Manager and multiple service lines. You will handle invoicing, project documentation, and client-facing materials to ensure smooth daily operations.

The role requires strong organizational skills, excellent communication, and the ability to balance multiple priorities. A diploma or degree in Business/Office Administration is preferred, with Microsoft Office proficiency and a client-focused mindset.

Qualifications

• Diploma or degree in Business Administration or Office Administration is an asset.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently while supporting multiple teams and service lines.

Responsibilities

• Coordinate administrative and office support services for Barrie office.
• Open files, prepare invoices, and coordinate project documentation.
• Ensure client deliverables are accurately formatted and quality documents completed.
• Assemble and deliver reports, proposals, and other client-facing documents.
• Assist with preparation and processing of technical reports and proposals.
• Manage office invoicing and billing activities.
• Maintain project information in Pinchin's project management software.
• Support meeting coordination and prepare materials and minutes.

Skills

Communication skills

Organizational skills

Time management

Customer service mindset

Education

Diploma or degree in Business Administration/Office Administration

Tools

Microsoft Office Suite

Job description

Pinchin Canada in Barrie, Ontario is seeking an Office Administrator to support the Operations Manager and multiple service lines. You will handle invoicing, project documentation, and client-facing materials to ensure smooth daily operations.

The role requires strong organizational skills, excellent communication, and the ability to balance multiple priorities. A diploma or degree in Business/Office Administration is preferred, with Microsoft Office proficiency and a client-focused mindset.