Human Resources Administrator

Pacific Coast Community Resources Inc; Port Coquitlam; On-site; CAD 52,000 - 55,000; Full time

Job summary

Pacific Coast Community Resources Inc. in Port Coquitlam, BC, is seeking a Human Resources Administrator to manage the full onboarding process, documentation verification, and employee records.

You will coordinate clearance, reference checks, audits, and HR data quality, while supporting recruitment, offers, and onboarding timelines. The role also covers HR reporting, process improvements, employee engagement, and general admin support to keep the organization compliant and efficient.

Qualifications

• Bachelor degree in human resources management, business administration, or related field.
• Minimum 2–3 years in HR or benefits role.
• Experience with HRIS and Microsoft Office.
• Knowledge of BC employment regulations and labour laws preferred.
• Excellent communication and confidentiality.

Responsibilities

• Own end-to-end onboarding and orientation scheduling.
• Verify documentation and ROE processing.
• Manage leave, return-to-work, and personnel updates.
• Coordinate clearance and compliance (HUB/SRAT) with stakeholders.
• Conduct reference checks and monthly HR audits.
• Maintain personnel records and work permits.
• Support recruitment: pre-screening and offer letters.
• Generate HR reports and improve processes.
• Coordinate employee recognition and engagement activities.
• Provide general admin support and attend meetings.

Skills

MS Office proficiency

HR lifecycle management

Communication skills

Organizational skills

Confidentiality

Education

Bachelor Degree in HRM / Business Admin

Tools

Microsoft Office Suite

HRIS / database systems

Outlook

Teams

Job description

Job Title: Human Resources Administrator

Name of Employer: Pacific Coast Community Resources Inc. – also known as PCCRI

Address of work location: 1805 Scarborough Crescent, Port Coquitlam, British Columbia., V3C 2R2, Canada

Employment Term: Full-time, Permanent, On-site work

1. Employee Lifecycle Administration

• Manage the end-to-end onboarding process for new hires, including communications, shift confirmations, onboarding checklists, and orientation schedules.
• Ensure accurate collection and verification of all required documentation, such as identification, certifications, and other employment forms.
• Process all employment lifecycle changes, including shift change requests, employee name/address/SIN updates, exit requests, and Record of Employment (ROE) requests.
• Administer approved leave and return-to-work processes.
• Serve as a primary point of contact for new hires, addressing onboarding-related inquiries.

2. Clearance & Compliance Management

• Coordinate and monitor the HUB and SRAT clearance processes, ensuring all information is submitted, verified, and compliant.
• Liaise with program managers and stakeholders to resolve discrepancies, address questions, and prevent delays.
• Conduct and record reference checks as part of the clearance and recruitment process.
• Maintain accurate and up-to-date records of all clearance statuses, escalating issues as needed.
• Perform monthly audits of HR trackers to ensure compliance with company policies and legal requirements.
• Maintain personnel records, union deduction slips, and work permit records, providing timely updates on expirations.

3. Recruitment Support

• Support full-cycle recruitment activities, including pre-screening candidates and assisting with interviews as required.
• Create offer letters for new employees in collaboration with managers and the HR Director.
• Collaborate with hiring managers to align onboarding timelines and expectations with organizational values.

4. HR Reporting, Systems and Process Improvements

• Generate reports on HR metrics such as onboarding effectiveness, clearance timelines, and process efficiency.
• Administer employment verification and income verification letter requests.
• Identify areas for improvement in HR processes, recommending and implementing solutions to enhance efficiency and the employee experience.
• Maintain proficiency with database management programs or HRIS systems.

5. Employee Engagement & Communication

• Coordinate employee recognition, incentive programs, and staff appreciation events to promote engagement and morale.
• Assist with the execution of engagement surveys and analyze results to identify trends and areas for improvement.
• Communicate HR policies, procedures, and standards to employees and other stakeholders as requested.
• Support HR projects, including updates to websites, social media platforms, and newsletters.

6. General Administrative Support:

• Provide administrative support and backup for the front desk as needed.
• Participate in and record minutes for staff meetings and multi-disciplinary team meetings.
• Contribute to the Health and Safety program, including record keeping, and participate in OH&S drills and inspections as required.
• Perform other related duties as required to support organizational objectives.

Education:

Bachelor Degree in human resources management, business administration, industrial relations, or completion of a professional development program in human resources administration.

Experience:

Minimum of (2-3) years of recent, relevant experience in a human resources or benefits role.

Specific experience and skills are required in:

• Technical Proficiency: Advanced skills in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and hands-on experience with HRIS or database management systems.
• HR Knowledge: Practical experience managing the complete employment lifecycle. Familiarity with HR best practices, labour laws, collective agreements, and BC employment regulations is preferred.
• Communication & Interpersonal Skills: Excellent verbal and written communication skills, with a demonstrated ability to interact effectively and diplomatically with a diverse group of people at all organizational levels.
• Organizational Skills: Superior attention to detail, organizational, and time-management skills, with a proven ability to multitask, meet intensive deadlines, and follow through on assignments in a fast-paced environment.
• Professional Qualities: A high degree of professionalism, integrity, and the ability to maintain strict confidentiality. Collaborative team player with a positive manner and strong relationship-building skills.

Salary : CAD $52,000 - 55,000 per annum

Hours : 40 hours per week

Language Requirements : English

Benefits : Extended health, dental, and vision coverage, Employee & Family Assistance Program, RRSP/pension plan, Maternity and parental leave (as per legislation), 15 days paid vacation.