Human Resources Coordinator

Options Consulting Solutions; Mississauga; On-site; CAD 26,000 - 37,000; Full time

Benefits offered by this job

Competitive pay rate CAD 23 per hour

Generous benefits and vacation

Growth-based organization

Job summary

Options Consulting Solutions is seeking a Human Resources Coordinator to support high-volume hiring and a range of HR operations. The role partners with recruiters and managers to ensure a smooth candidate experience and accurate onboarding documentation.

You will handle employee records, HR inquiries, and coordination across payroll, IT, and finance. A diploma or degree in HR plus 1–2 years in HR support is expected, with ATS/HRIS familiarity highly valued.

Qualifications

• Diploma, certificate or degree in Human Resources or a related field.
• 1–2 years of experience in an HR support or HR administration environment.
• Progress toward or completion of a professional HR designation is advantageous.
• Familiarity with ATS and HRIS systems.
• Strong computer proficiency in MS Office applications.

Responsibilities

• Coordinate end-to-end hiring with recruiters and hiring managers.
• Manage onboarding documentation and create new hire files.
• Provide day-to-day HR administration support across functions.
• Maintain accurate employee records and HR databases.
• Monitor recruitment progress using ATS and coordinate with Payroll/Finance/IT for hires.
• Assist with HR reports, communications, and onboarding sessions.

Skills

Communication skills

Organizational skills

Attention to detail

Discretion & confidentiality

Team collaboration

Education

HR-related diploma/certificate/degree

Progress toward or completion of HR designation

Tools

ATS

HRIS

Microsoft Excel

Microsoft Outlook

Microsoft Word

PowerPoint

Job description

Are you a human resources professional looking to work for a wonderful organization?

Are you a resourceful problem-solver with strong initiative and a proactive approach to supporting HR operations?

The Company

Our client is a leading health care provider that provides a variety of specialized services within multiple provinces in Canada.

Company Perks and Rewards

• Competitive Pay Rate ($23 per hour)
• Generous Benefits and Vacation
• Growth-based organization that sets you up for success

The Job!

As a Human Resources Coordinator, you will coordinate the end-to-end hiring process, partnering with recruiters and hiring managers to ensure a smooth candidate experience.

• Manage onboarding administration by tracking required documentation and preparing new hire files for a seamless start.
• Provide day-to-day administrative support across a variety of HR functions, including employee documentation, leave administration, and general HR inquiries.
• Maintain accurate employee records and update HR databases, spreadsheets, and internal systems with personnel changes.
• Monitor candidate progress through the recruitment lifecycle using applicant tracking systems (ATS).
• Collaborate with Payroll, Finance, and IT to process new hires, employee updates, and offboarding activities.
• Assist with preparing HR reports, presentations, employee communications, and other departmental materials.
• Coordinate new employee orientation sessions and ensure all onboarding activities are completed on schedule.
• Organize and maintain both digital and physical employee records while ensuring confidentiality and data accuracy.
• Support learning and development initiatives by coordinating training registrations, attendance, and recordkeeping.
• Contribute to employee engagement programs and initiatives that promote a positive workplace culture.
• Ensure HR practices align with company policies, workplace standards, and compliance requirements.
• Handle confidential information with professionalism, sound judgment, and discretion.
• Provide additional administrative and HR support as business needs evolve.

What you bring to the job

You are someone with experience supporting high-volume recruitment or fast-paced hiring environments. You also come with:

• Diploma, certificate, or degree in Human Resources or a related field.
• 1–2 years of experience in an HR support or HR administration environment.
• Progress toward or completion of a professional HR designation is considered an advantage.
• Familiarity with Applicant Tracking Systems (ATS) and HR information systems (HRIS).
• Strong proficiency with Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint.
• Knowledge of employment legislation, HR best practices, and experience in a unionized environment is an asset.
• Excellent written and verbal communication skills with the ability to build positive working relationships.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
• Able to handle sensitive and confidential information with discretion and professionalism.
• Comfortable adapting to changing priorities and working independently while collaborating effectively within a team.
• Customer-focused mindset with a commitment to delivering exceptional support to employees and internal stakeholders.
• High level of integrity, professionalism, and accountability in all aspects of work.

Reference #13990

Expected Compensation: CAD $23.00 per hour.

Existing Position Vacancy: Yes

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.