HR Operations and Administration Specialist

Ward & Uptigrove; Canada; On-site; CAD 63,000 - 77,000; Full time

Benefits offered by this job

Benefits and Pension Plan

In-office position

Job summary

Independent Accountants’ Financial Group seeks a dedicated HR Operations and Administration Specialist in the North Waterloo Region, ON. This in-office, full-time role focuses on hands-on HR processes with emphasis on recruitment, reporting directly to the HR Leader and supporting onboarding and lifecycle activities.

The successful candidate will manage full-cycle recruitment, draft job ads, review applications, coordinate interviews, and maintain HR records in a fast-paced environment, with

Qualifications

• 2-5 years of HR, recruitment and workforce coordination experience.
• Post-secondary education in HR or related field.
• Working knowledge of ESA, OHSA and related employment legislation.
• Experience in manufacturing, construction or trades is assets.
• Ability to make independent day-to-day decisions within scope of role.
• Thrives in fast-paced environments and is highly organized.
• Strong communication, professionalism and efficiency.
• Takes initiative and ownership of work.
• Enjoys recruitment and hands-on admin work.

Responsibilities

• Coordinate full-cycle recruitment across multiple positions.
• Draft job ads, manage advertising and resume collection.
• Review applications and move candidates through screening and interviews.
• Coordinate interviews and communicate with candidates and hiring managers.
• Support onboarding and employee lifecycle processes.
• Maintain employee records including training and job descriptions.
• Assist with workforce initiatives and HR policies.
• Prepare correspondence, reports and HR documentation.
• Collaborate with leadership to align HR activity with business needs.

Skills

HR experience

Recruitment

Workforce coordination

Communication

Organization

Education

Post-secondary HR education

Job description

HR Operations and Administration Specialist

North Waterloo Region, ON

Our client is seeking a highly driven and adaptable Human Resources Operations and Administration Specialist to join their growing organization. This hands-on, execution heavy role manages daily HR processes with a focus on recruitment. Our client is an established, privately owned, medium sized company located in the North Waterloo Region.

About the Opportunity

Become a trusted advisor. Take initiative, exercise sound judgment and make practical day-to-day decisions independently to thrive in this fast-paced operational environment. The ideal candidate is curious, motivated, takes ownership of their work and is committed to developing their skills, judgment and professional capability.

Join an organization where you can expect:

• Competitive base salary starting at $70,000 annually (negotiable)
• Benefits and Pension Plan
• Full-time, permanent, in-office position
• Stable organization with a strong growth outlook
• Collaborative environment where contributions are recognized and valued
• Direct exposure to leadership and operational teams
• A role where speed, accountability, judgment and ownership matter
• Mentorship from an experienced HR leader with exposure to all areas of HR
• Opportunity to build a long-term HR career in a growth-driven environment

What You'll Do

Keep overall HR and recruitment activity moving seamlessly across the organization and report directly to the HR Leader.

• Coordinate full-cycle recruitment activities across multiple positions
• Draft job ads, manage advertising and resume collection
• Review applications and move candidates through screening and interview stages
• Coordinate interviews and maintain communication with candidates and hiring managers
• Support onboarding and employee lifecycle processes
• Maintain employee records including training, job descriptions and HR documentation
• Assist with workforce related initiatives
• Conduct job analyses for new and existing roles
• Assist with policy updates, implementation and communication
• Prepare professional correspondence, reports and HR related documentation
• Work closely with leadership and operations to ensure HR activity supports business needs
• Complete administrative and coordination tasks to support overall HR and H&S functions

What You Bring

• 2-5 years' experience in HR, recruitment and workforce coordination
• Post-secondary education in HR or related field
• Working knowledge of the ESA, OHSA and related employment legislation
• Experience in manufacturing, construction or trades considered an asset
• Confidence making independent day-to-day decisions within the scope of the role
• Thrive in a fast-paced and dynamic environment
• Highly organized and able to prioritize effectively, know when to pivot and change direction
• Communicate clearly, professionally and efficiently
• Take initiative and ownership of work
• Enjoy recruitment, candidate interaction and hands-on operational and administrative work

Due to the confidential nature of this recruitment process, details about the employer will only be shared with those candidates selected to move forward to the interview phase.

We are dedicated to maintaining a respectful, fair, equitable work environment and welcome submissions from all qualified applicants. If accommodation is required during the selection or interview process it will be available upon request. This job posting is available in an accessible format upon request. Only candidates chosen to move on in the process will be contacted. At this time, we are not using artificial intelligence to screen, assess or select candidates in our hiring process.