HR Specialist

Champlain College Saint-Lambert; Montreal (administrative region); On-site; CAD 55,000 - 75,000; Full time

Job summary

Champlain College Saint-Lambert is seeking an HR Specialist to provide advanced support across recruitment, onboarding, employee relations, HR policy administration, benefits, HRIS management, and compliance.

The role partners with managers to ensure consistent HR practices, manage HR data, and contribute to a positive, compliant workplace within a fast-paced environment.

Qualifications

• Diploma or degree in HR or related field.
• 3–5 years of progressive HR experience.
• CHRP designation is an asset.
• Strong knowledge of provincial employment standards (Quebec, Ontario).
• Experience with HRIS systems and MS Office Suite.

Responsibilities

• Lead full-cycle recruitment for assigned roles and onboarding.
• Serve as first point of contact for employee inquiries regarding policies, benefits and HR processes.
• Ensure HR practices comply with provincial and federal employment legislation and maintain handbooks.
• Support compensation reviews and benefits administration; assist in leaves management.
• Maintain accurate data in the HRIS and generate HR reports.

Skills

Strong communication

Interpersonal skills

Discretion/confidentiality

HR best practices/legislation

Problem-solving/conflict resolution

Attention to detail/organization

Independent/multi-priority management

Education

Diploma or degree in HR/Business Administration or related field

Tools

HRIS experience

MS Office Suite

Job description

The HR Specialist provides advanced support across key human resources functions, including recruitment, onboarding, employee relations, HR policy administration, benefits, HRIS management, and compliance. This role acts as a subject‑matter resource for employees and managers, ensuring consistent application of HR practices and contributing to a positive, compliant, and efficient workplace.

Key Responsibilities

1. Recruitment & Onboarding

• Lead full‑cycle recruitment for assigned roles (job postings, screening, interviews, offers)
• Partner with hiring managers to define job requirements and selection criteria
• Conduct reference checks and coordinate background verifications
• Prepare offer letters and onboarding packages
• Facilitate new hire orientation and ensure completion of all required documentation
• Maintain accurate and compliant employee files

2. Employee Relations & Support

• Serve as a first point of contact for employee inquiries regarding policies, benefits, and HR processes
• Support managers with performance management, coaching, and conflict resolution
• Assist in investigations related to workplace concerns, attendance, or policy violations
• Promote positive employee engagement and support HR initiatives

3. HR Administration & Compliance

• Ensure HR practices comply with provincial and federal employment legislation
• Maintain and update HR policies, procedures, and employee handbooks
• Track probation periods, contract renewals, and other HR deadlines
• Prepare employment letters (confirmation, promotion, disciplinary, etc.)
• Support internal and external audits

4. Benefits & Compensation

• Administer employee benefits enrollment, changes, and terminations
• Respond to employee questions regarding benefits, leaves, and eligibility
• Support compensation reviews and job evaluation processes
• Coordinate disability claims, return‑to‑work plans, and leave management

5. HRIS & Reporting

• Maintain accurate employee data in the HRIS
• Generate HR reports (headcount, turnover, absenteeism, training compliance)
• Support HRMS troubleshooting and elevate technical issues when needed
• Identify opportunities to improve HR processes and data accuracy

  Qualifications

  • Diploma or degree in Human Resources, Business Administration, or related field
  • 3–5 years of progressive HR experience
  • CHRP designation (completed or in progress) is an asset
  • Strong knowledge of provincial employment standards (e.g., Quebec, Ontario)
  • Experience with HRIS systems and MS Office Suite

  Skills & Competencies

  • • Strong communication and interpersonal skills
    • Ability to handle confidential information with discretion
    • Solid understanding of HR best practices and legislation
    • Problem‑solving and conflict‑resolution abilities
    • High attention to detail and organizational skills
    • Ability to work independently and manage multiple priorities

  Attitudes & Work Style

  • • Professional, approachable, and employee‑focused
    • Proactive and solution‑oriented
    • Comfortable working in a fast‑paced environment
    • Collaborative team player