Human Resources Administrator (1 Year Contract)

Town of LaSalle, Ontario; Lasalle; Sur place; CAD 55 000 - 75 000; Plein temps

Résumé du poste

The Town of LaSalle, Ontario is seeking an HR Administrative Assistant to provide administrative and operational support across Human Resources. You will maintain employee records in the HRIS, assist with recruitment, onboarding, and ongoing HR documentation, and support reporting and data tracking for HR initiatives.

Ideal candidates have a post-secondary HR-related diploma and at least 3 years of relevant experience, including privacy and confidentiality with sensitive information.

Qualifications

• Post-secondary Diploma in Human Resources Management, Industrial Relations, Business Administration, or a related field.
• Minimum of three (3) years previous related experience, preferably in a union environment.
• Excellent customer service and interpersonal skills.
• Strong verbal and written communication skills.
• Highly developed analytical and organizational skills, strong technical aptitude and attention to detail.

Responsabilités

• Maintain accurate and up-to-date employee information in the HRIS, personnel files, and relevant electronic data files.
• Provide general administrative support to the Human Resources team.
• Support recruitment activities including preparing job postings and requisitions, organizing applications, scheduling interviews, communicating with candidates, preparing interview packages, conducting reference checks, track competitions and recruitment metrics.
• Assist onboarding/offboarding activities including preparing new hire documentation, coordinating onboarding requirements, tracking probation dates, processing employee departures, coordinating forms/checklists and ensuring HRIS and personnel files are updated.
• Administratively process employee changes related to promotions, transfers, acting assignments, compensation changes, leaves, status changes, and other employment changes.
• Assist with preparation, maintenance, tracking, and updating of HR data, spreadsheets, matrices, and reporting tools.
• Maintain confidential information with respect to labour relations, employee claims and personal information.
• Assist with maintaining and updating Human Resources intranet and internet content to ensure information is current and accurate.

Description du poste

Brief Description

This position is responsible for providing administrative and operational support across Human Resources, with primary responsibility for maintaining accurate employee records and HRIS information, coordinating recruitment and onboarding activities, administering employee documentation and changes, maintaining HR tracking and reporting tools, and providing responsive day-to-day support to employees and the Human Resources team.

This position is responsible for providing administrative and operational support across Human Resources, with primary responsibility for maintaining accurate employee records and HRIS information, coordinating recruitment and onboarding activities, administering employee documentation and changes, maintaining HR tracking and reporting tools, and providing responsive day-to-day support to employees and the Human Resources team.

Requirements

Primary Duties and Responsibilities

• Maintain accurate and up-to-date employee information in the HRIS, personnel files, and relevant electronic data files.
• Provide general administrative support to the Human Resources team.
• Support Human Resources Advisors with recruitment activities including preparing job postings and requisitions, organizing applications, scheduling interviews, communicating with candidates, preparing interview packages, conducting reference checks, track competitions and recruitment metrics.
• Assist with the administration of onboarding/offboarding activities including preparing new hire documentation, coordinating onboarding requirements, tracking probation dates, processing employee departures, coordinating forms/checklists and ensuring HRIS and personnel files are updated.
• Administratively process employee changes related to promotions, transfers, acting assignments, compensation changes, leaves, status changes, and other employment changes.
• Assist with preparation, maintenance, tracking, and updating of HR data, spreadsheets, matrices, and reporting tools.
• Maintain confidential information with respect to labour relations, employee claims and personal information.
• Assist with maintaining and updating Human Resources intranet and internet content to ensure information is current and accurate.
• All other duties as assigned.

Qualifications

• Post-secondary Diploma in Human Resources Management, Industrial Relations, Business Administration, or a related field.
• Minimum of three (3) years previous related experience, preferably in a union environment.
• Working knowledge of all relevant legislation (Employment Standards Act, Labour Relations Act, Ontario Human Rights Code, Occupational Health and Safety Act).
• Strong computer proficiency, including Microsoft 365 (Word, Excel, PowerPoint, Outlook).
• Experience with UKG Workforce Ready or similar HRIS system.
• Ability to learn new technology through instruction and self-training.
• Excellent customer service and interpersonal skills.
• Strong verbal and written communication skills.
• Excellent attention to detail and strong administrative skill set.
• Highly developed analytical and organizational skills, strong technical aptitude and attention to detail.
• Proven problem-solving skills.
• Ability to exercise significant discretion and sensitivity while having exposure to confidential and sensitive information.
• Able to multi-task and work well under pressure and adhere to deadlines.
• Valid Class "G" driver's license.

Working Conditions

• Duties shall primarily be performed indoors; however, some outdoor duties may be required in all weather conditions.
• Safety equipment as required (i.e. safety shoes, glasses, hearing protection, etc.).
• Manual dexterity to use desktop computer and peripherals.
• Periodic local and out of town travel required.
• Operation of a motor vehicle.

Hours of Work

• Primary hours of work are Monday to Friday (35 hours), day shift.
• Occasional evening/weekend meetings and events, as may be required.

Physical Requirements

• Physical work environment requiring extended periods of walking, standing, and sitting.

Leadership Responsibilities

• N/A

Summary

We thank all applicants who apply, but only those candidates selected for an interview will be contacted. Personal information is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act and will be used solely for the purpose of candidate selection. We are dedicated to equal opportunity. Accommodation is available for all parts of the recruitment process. Applicants need to make their needs known in advance. The recruitment process does not utilize artificial intelligence for applicant screening or selection. This posting is for an existing vacancy.