HR Coordinator, Shared Services

Swim Recruiting; Burnaby; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading HR consulting firm is seeking a Human Resources Coordinator for a 6-month contract. This hybrid role will involve processing employee changes, supporting onboarding activities, and ensuring accurate data management. Ideal candidates will have a Bachelor's degree in HR, 2-4 years of experience, and proficiency in Microsoft products. The position is office-based for at least 2 days a week in Burnaby, with an hourly rate between $30 and $32 plus vacation pay.

Qualifications

• 2-4 years of Human Resources experience in an operational and administrative capacity.
• Knowledge of Canadian and US employment, human rights, privacy and immigration laws.
• Process oriented with a high attention to detail.

Responsibilities

• Draft documentation and obtain approvals for employee changes.
• Coordinate onboarding activities including scheduling and communication.
• Ensure timely and accurate data entry into the HRIS.

Skills

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Attention to detail

Time management

Interpersonal skills

Education

Bachelor’s degree in business administration with a specialization in Human Resources Management

Tools

Dayforce

Job description

Our client, a fantastic purpose-based organization is extremely busy at the moment and is looking for some immediate contract support for 6 months to support the piloting of a centralized HR Services structure. This role will be key in being the point of contact on all employee changes. Working with leaders, and HR team members across the organization this role will be processing employee changes, supporting leaves, hands on in HR administration for change requests for promotions. Phase 2 will also possibly take on offer letters, working closely with payroll and benefits and eventually owning the onboarding process company wide. If you have worked with a large company and enjoy owning HR process and transactions, we are looking for you. Ideal are candidates that have operated with HR ticketing systems, have an attention to detail with ability to operate with complexity and a good pace and enjoy working with smart people!

Who - the Company:

Fascinating public company that is purpose driven working towards therapies and treatments. The company is going through huge growth year over year and includes a great group of smart, talented, collaborative individuals who are all excited about the transformation the company is undergoing!

This opportunity:

HR Coordinator, Shared Services contract- 6 months.

HR Coordinator (6-month contract to start)

We are seeking a Human Resources Coordinator to join a supportive and efficient HR Operations team. This role will be primarily supporting employee life-cycle activities such as drafting Employee Change Forms and supporting documentation, obtaining approvals in accordance with approval matrices, maintaining employee files, collaborating with the Payroll team to ensure timely submission of HR information and inputting changes into our HRIS, Dayforce in a timely and accurate manner.

This role will also be a key contact for coordinating onboarding and orientation activities for new hires, working with various cross-functional colleagues to ensure an exceptional experience.

This position reports to the Associate Director, Human Resources and will be in the Vancouver, BC, Canada location. This role is a hybrid position, requiring a minimum of 2 days per week in the office.

RESPONSIBILITIES:

• Accurately draft documentation and obtain applicable approvals for employee changes including but not limited to Employee Change Forms, employment agreements and amendments, manager change letters, departure letters, etc. and maintain within employee files.
• Collaborate with the Payroll team to ensure timely submission of HR information as required.
• On a semi-monthly basis, ensure timely and accurate data entry into (HRIS) Dayforce for employee changes processing. Support additional employee data maintenance activities and report pulling, where applicable.
• Coordinate onboarding activities, including scheduling pre-arrival communication with new hires, supporting hiring managers with the Manager Checklist, arranging Corporate Orientation schedules with internal trainers, administrating applicable work authorization processes such as Form I-9 verifications and following up with new hires to ensure required corporate training is completed.
• Support all administrative duties including but not limited to invoice tracking and credit card reconciliations, booking large team/department meetings and supporting all logistics, inputting contracts and Statements of Work into the company’s contract management system, maintaining department templates, and processing expense reports and more.

Swim can provide a more detailed job description to interested candidates.

Who the candidate- key qualifications:

• Bachelor’s degree in business administration with a specialization in Human Resources Management is desired.
• 2-4 years of Human Resources experience in an operational and administrative capacity.
• Excellent computer and software skills, specifically with Microsoft products (Outlook, Teams, Word, Excel, PowerPoint) and SharePoint. High aptitude for learning new technology is preferred.
• Previous experience with Dayforce (Core, Onboarding, Recruitment) is an asset.
• Knowledge of and experience with Canadian and US employment, human rights, privacy and immigration laws is preferred.
• Strong operational discipline – proactive and organized, with a strong track record of delivering high quality results.
• Excellent prioritization and time management skills.
• Excellent verbal, written and presentation skills.
• Process oriented with a high attention to detail.
• Demonstrates maturity and sound judgment; able to manage sensitive information/situations in a professional and confidential manner.
• Ability to multi-task, propose and establish priorities in accordance with company objectives.
• Effective interpersonal skills with the ability to build relationships and interact with all levels in the organization.
• Ability to work effectively in a dynamic/matrix team setting; collaborating with various team and cross-functional members on different tasks and projects

Location:

Burnaby, BC- Hybrid 2 days in office.

How much:

Hourly rate plus 4% in lieu of vacation. Likely in the range of $30-32 an hour.

When & How to Apply:

This search is moving quickly as they are looking for someone to start in the new year. If you are interested in this unique and fulfilling recruitment opportunity with a large, well-established company, I’d love to discuss with you further!