HR Administrative Assistant

ECL Group of Companies; Edmonton; On-site; CAD 28,000 - 34,000; Full time

Job summary

ECL Group of Companies in Edmonton is seeking a motivated HR Administrative Assistant to support leaves, disability management, accommodations, benefits administration and HR processes in a hands-on, in-office role.

You will work closely with the HR team to maintain accurate records, coordinate return-to-work, liaise with payroll, and handle confidential employee information with discretion in a collaborative, people-focused environment.

Qualifications

• Post-secondary education in Human Resources, Business Administration, or a related field is an asset.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel. Experience with an HRIS is an asset. Previous experience with Workday is an asset, but not required.
• Key competencies include attention to detail, confidentiality, and strong organizational and communication skills.

Responsibilities

• As HR Administrative Assistant, provide administrative support to the HR team, helping ensure leaves, disability and benefits processes are managed accurately.
• Leave & Disability Administration: support disability management, coordination of return-to-work and accommodations, maintain absence records, liaise with third-party administrator as needed.
• HR & Benefits Support: assist HR partners with questions related to leaves, sick time, and absences; liaise with Payroll to ensure timely processing.
• General Administrative Support: handling invoicing entry and routine data-entry tasks while keeping documentation organized and confidential.

Skills

Attention to detail

Organizational skills

Confidentiality

Communication

Education

Post-secondary education in HR or Business Administration

Tools

Microsoft Office

Outlook

Word

Excel

HRIS

Workday

Job description

HR Administrative Assistant Type: In-Office | Monday - Friday | Temporary

About Our Client Our client is a well-established organization with a strong presence in Edmonton and a commitment to supporting its employees through a collaborative and people-focused workplace.

The organization values professionalism, service, teamwork, and creating a positive employee experience.

This is an excellent opportunity for a recent HR graduate or junior HR professional to gain hands‑on experience supporting a variety of human resources functions, including leaves, disability management, accommodations, benefits administration, and HR processes. Working closely with an experienced HR team, this role offers valuable exposure to several areas of HR while developing practical administrative and organizational skills.

Key Responsibilities

• As the HR Administrative Assistant, you will provide administrative support to the HR team, helping ensure employee leave, disability and benefits processes are managed accurately and efficiently.
• Leave & Disability Administration: Provide administrative support throughout the disability management process for non-occupational injuries and illnesses. Assist with coordinating return‑to‑work and accommodation processes. Maintain accurate and up‑to‑date absence and leave records. Liaise with a third‑party administrator as required throughout the disability management process.
• HR & Benefits Support: Assist HR Business Partners and leaders with administrative questions related to sick time, leaves, and employee absences. Administer employee leaves within the organization’s HR system and ensure information is entered accurately and on a timely basis. Liaise with Payroll to ensure leave information is communicated and processed appropriately. Gain exposure to employee benefits and related HR processes while supporting the broader HR team.
• General Administrative Support: Provide general administrative assistance to the HR team as required. Assist with invoicing entry and other routine data‑entry responsibilities. Maintain organized and accurate documentation while handling confidential employee information with discretion. Support additional HR and administrative projects as required.

Qualifications

• Education & Experience: Post‑secondary education in Human Resources, Business Administration, or a related field is an asset. Recent HR graduates and candidates with some previous HR administrative experience are encouraged to apply. Previous exposure to benefits, employee leaves, disability management, or accommodations is an asset but not required.
• Technical Skills: Proficiency with Microsoft Office, particularly Outlook, Word, and Excel. Experience with an HRIS is an asset. Previous experience with Workday is an asset, but not required. Strong data‑entry and administrative skills with a high level of accuracy.
• Key Competencies: Strong attention to detail and excellent organizational skills. Ability to maintain confidentiality when working with sensitive employee information. Professional and approachable communication style with a willingness to learn. Ability to manage multiple administrative tasks and priorities in a timely manner. Team‑oriented, dependable, and comfortable working in an in‑office environment.

Additional Details

Compensation: $20.00–$25.00 per hour, depending on experience and qualifications. Schedule: Monday - Friday 5 days per week, 8:00 a.m.–5:00 p.m. Location: Central Edmonton Work Arrangement: In‑office

In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents. Learn more: www.cic.gc.ca. Immigration, Refugees and Citizenship Canada | Immigration, Réfugiés et Citoyenneté Canada