High School Admin Clerk & Records Specialist

St. Clement's School; Winnipeg; On-site; CAD 38,000 - 52,000; Full time

Job summary

Winnipeg School Division is hiring a Class III Clerk to provide clerical support in a senior high school setting (Grades 7-12). The role reports to the Head Secretary and requires strong organization, confidentiality, and the ability to handle interruptions gracefully.

Qualifications include secondary education with office experience, intermediate Word/Excel skills, and a minimum typing speed of 40 WPM. A focus on equity and Truth and Reconciliation is valued in our diverse community.

Qualifications

• Completion of secondary education with 3 years of office experience and relevant coursework/training
• Proficient in Microsoft Word and Excel at an intermediate level
• Accurate keyboarding of at least 40 words per minute
• Demonstrated experience with division software
• Ability to prioritize a large workload and work independently
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines
• Demonstrated problem solving skills
• Ability to maintain a high level of confidentiality
• Dedication to anti-racism, equity, and diversity
• Proven commitment to Truth and Reconciliation
• Proven ability to build collaborated cultures founded on integrity and collective purpose

Responsibilities

• Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material including confidential material
• Maintains employee absence reporting system and generates reports
• Maintains databases and spreadsheets
• Maintains school website
• Manages printing of report cards
• Maintains inventory software for equipment and material
• Answers telephone, screens visitors, and handles inquiries
• Greets visitors and screens appointments
• Monitors PA system
• Manages student registrations and records including timetables
• Types, formats, and proofreads material for the school administrator
• Contacts parents, volunteers, community members, and organizations as needed
• Other duties as required

Skills

Typing speed 40 wpm

Organizational skills

Interpersonal skills

Problem solving

Confidentiality

Anti-racism & diversity

Truth and Reconciliation

Independent work

Ability to work under pressure

Time management

Education

Secondary education + 3 years office experience

Tools

Microsoft Word

Microsoft Excel

Job description

Winnipeg School Division is hiring a Class III Clerk to provide clerical support in a senior high school setting (Grades 7-12). The role reports to the Head Secretary and requires strong organization, confidentiality, and the ability to handle interruptions gracefully.

Qualifications include secondary education with office experience, intermediate Word/Excel skills, and a minimum typing speed of 40 WPM. A focus on equity and Truth and Reconciliation is valued in our diverse community.