Class III Clerk - MGEU

St. Clement's School; Winnipeg; On-site; CAD 38,000 - 52,000; Full time

Job summary

Winnipeg School Division is hiring a Class III Clerk to provide clerical support in a senior high school setting (Grades 7-12). The role reports to the Head Secretary and requires strong organization, confidentiality, and the ability to handle interruptions gracefully.

Qualifications include secondary education with office experience, intermediate Word/Excel skills, and a minimum typing speed of 40 WPM. A focus on equity and Truth and Reconciliation is valued in our diverse community.

Qualifications

• Completion of secondary education with 3 years of office experience and relevant coursework/training
• Proficient in Microsoft Word and Excel at an intermediate level
• Accurate keyboarding of at least 40 words per minute
• Demonstrated experience with division software
• Ability to prioritize a large workload and work independently
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines
• Demonstrated problem solving skills
• Ability to maintain a high level of confidentiality
• Dedication to anti-racism, equity, and diversity
• Proven commitment to Truth and Reconciliation
• Proven ability to build collaborated cultures founded on integrity and collective purpose

Responsibilities

• Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material including confidential material
• Maintains employee absence reporting system and generates reports
• Maintains databases and spreadsheets
• Maintains school website
• Manages printing of report cards
• Maintains inventory software for equipment and material
• Answers telephone, screens visitors, and handles inquiries
• Greets visitors and screens appointments
• Monitors PA system
• Manages student registrations and records including timetables
• Types, formats, and proofreads material for the school administrator
• Contacts parents, volunteers, community members, and organizations as needed
• Other duties as required

Skills

Typing speed 40 wpm

Organizational skills

Interpersonal skills

Problem solving

Confidentiality

Anti-racism & diversity

Truth and Reconciliation

Independent work

Ability to work under pressure

Time management

Education

Secondary education + 3 years office experience

Tools

Microsoft Word

Microsoft Excel

Job description

Class III Clerk

MGEU

This is a full-time, 10-month term position in a Senior High School (Grades 7-12).

Under the direction and supervision of the Head Secretary, the incumbent provides clerical support within the school. The successful candidate requires good organizational and interpersonal skills; ability to adapt with flexibility in job duties and constant interruptions; and to deal tactfully with staff, students and the general public.

Duties and responsibilities may include but are not limited to

• Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of confidential material;
• Maintainsemployee absence reporting system and generates applicable reports
• Maintains databases and spreadsheets;
• Maintain school webpage;
• Manages printing report cards;
• Maintains and manages Mayet and school wide equipment and material inventory software;
• Answers telephone, redirect calls, and/or take messages and answers general inquires;
• Greets and screens visitors and appointments;
• Monitors PA system;
• Responsible for student registrations and maintaining student records including timetables;
• Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator;
• Contacts parents, volunteers, community members, and organizations when necessary and appropriate;
• Other duties as required.

Qualifications

• Completion of secondary education with 3 years of office experience and relevant coursework/training
• Proficient in Microsoft Office Word and Excel at an intermediate level
• Accurate keyboarding of at least 40 words per minute
• Demonstrated experience with division software
• Ability to prioritize a large workload and work independently
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines
• Demonstrated problem solving skills
• Ability to maintain a high level of confidentiality
• Dedication to anti-racism, equity, and diversity
• Proven commitment to Truth and Reconciliation
• Proven ability to build collaborated cultures founded on integrity and collective purpose
  

Employment is subject to a clear Child Abuse Registry check and Police Information Check

Winnipeg School Division has an Employment Equity policy which strives for the removal of barriers to the hiring, advancement, full inclusion, and fair representation of women, Indigenous peoples, 2SLGBTQQIA+ community, persons living with a disability and racialized people at all levels within the organization. In support of achieving a diversified workforce, preference will be given to qualified candidates self-identifying as belonging to one of the Employment Equity groups.
Winnipeg School Division will provide reasonable accommodations to applicants disabled by barriers during the interview and assessment process, upon request.

About Winnipeg School Division

WSD is one of Manitoba’s largest employers with over 6,000 full and part-time employees in 83 locations including 78 schools, two administrative buildings, a training centre, a facilities maintenance office, and a school bus depot.

At WSD, every employee plays a vital role in helping students thrive. Together, we are guided by a shared purpose of creating learning environments rooted in equity, inclusion, and belonging. Serving nearly 32,000 students from diverse communities across Winnipeg, WSD is driven by the values of joy, love, and rigour.