CLASS II CLERK - MGEU

Winnipeg School Division; Winnipeg; On-site; CAD 42,000 - 48,000; Full time

Job summary

Winnipeg School Division is seeking a Class II Clerk in a full-time, 10-month role for a Senior High School (Grades 9-12). Under the Head Secretary, you will provide clerical support and handle confidential material while interacting with staff, students, and the public.

Key duties include preparing correspondence, maintaining databases, managing report cards, school information systems, and timetables. Strong MS Office skills and a proactive team player are essential.

Qualifications

• Completion of secondary education with 1-2 years of office experience.
• Proficient with Microsoft Word and Excel at an intermediate level.
• Accurate typing of at least 40 wpm and strong proofreading.
• Ability to handle confidential material and meet deadlines.
• Ability to adapt to interruptions and manage a large workload.
• Commitment to equity, inclusion, and diversity.

Responsibilities

• Provide secretarial support to administrator; prepare correspondence and reports.
• Maintain databases and spreadsheets; manage report cards and timetables.
• Support student registrations and maintain student records.
• Assist with timetabling and coordination with guidance staff.
• Answer phones, screen visitors, and handle inquiries for the Guidance office.
• Type and format materials including agendas, policies, and minutes.
• Communicate with parents, volunteers, and community organizations as needed.
• Other duties as required.

Skills

Typing speed 40 wpm

Prioritization

Team collaboration

Confidentiality

Anti-racism equity diversity

Truth and Reconciliation

Problem solving

Adaptability

Education

Secondary education

Secondary education with related coursework/training

Tools

Microsoft Office Word

Microsoft Excel

Job description

Class II Clerk

MGEU

This is a full-time, 10-month position in a Senior High School (Grades 9-12).

Under the direction and supervision of the Head Secretary, the incumbent provides clerical support within the school. The successful candidate requires good organizational and interpersonal skills; ability to adapt with flexibility in job duties and constant interruptions; and to deal tactfully with staff, students and the general public.

Responsibilities

may include, but are not limited to:

• Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of confidential material;
• Maintains databases and spreadsheets;
• Manages report cards including printing and sending digital copies to families;
• Maintains and manages student information system and school wide equipment and material inventory software;
• Answers telephone, redirect calls, and/or take messages and answers general inquiries for the Guidance office;
• Greets and screens visitors and appointments;
• Responsible for student registrations and maintaining student records including timetables;
• Supports administration and guidance staff in the timetabling process;
• Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator;
• Contacts parents, volunteers, community members, and organizations when necessary and appropriate;
• Other duties as required.

Qualifications

• Completion of secondary education with 1- 2 years of office experience and relevant coursework/training
• Proficient in Microsoft Office Word and Excel at an intermediate level
• Accurate keyboarding of at least 40 words per minute
• Demonstrated experience with division software
• Ability to prioritize a large workload and independently complete a variety of secretarial duties;
• Ability to work in a fast paced environment and work effectively under pressure to meet deadlines;
• Demonstrated problem-solving skills;
• Demonstrated ability to effectively contribute to a team environment; and
• Ability to maintain a high level of confidentiality
• Dedication to anti-racism, equity, and diversity
• Proven commitment to Truth and Reconciliation
• Proven ability to build collaborated cultures founded on integrity and collective purpose

Employment is subject to a clear Child Abuse Registry check and Police Information Check

Winnipeg School Division has an Employment Equity policy which strives for the removal of barriers to the hiring, advancement, full inclusion, and fair representation of women, Indigenous peoples, 2SLGBTQQIA+ community, persons living with a disability and racialized people at all levels within the organization. In support of achieving a diversified workforce, preference will be given to qualified candidates self-identifying as belonging to one of the Employment Equity groups.

Winnipeg School Division will provide reasonable accommodations to applicants disabled by barriers during the interview and assessment process, upon request.

About Winnipeg School Division

WSD is one of Manitoba’s largest employers with over 6,000 full and part-time employees in 83 locations including 78 schools, two administrative buildings, a training centre, a facilities maintenance office, and a school bus depot.

At WSD, every employee plays a vital role in helping students thrive. Together, we are guided by a shared purpose of creating learning environments rooted in equity, inclusion, and belonging. Serving nearly 32,000 students from diverse communities across Winnipeg, WSD is driven by the values of joy, love, and rigour.