CLASS II CLERK - MGEU

Sisler High School; Winnipeg; On-site; CAD 42,000 - 56,000; Full time

Job summary

Winnipeg School Division (Winnipeg, Manitoba) is seeking a dedicated clerical assistant for a full-time, 10-month position in a Middle Years/High School (Grades 7-12). The role provides administrative support to the Head Secretary and school leadership, handling confidential materials and routine office tasks.

The candidate will maintain databases, student records, and timetables, support the school website, and assist with registrations and communications with staff, students, and families.

Qualifications

• Completion of secondary education with 1-2 years of office experience and relevant coursework/training.
• Proficient in Microsoft Word and Excel at an intermediate level.
• Accurate keyboarding of at least 40 words per minute.
• Demonstrated experience with division software.
• Ability to prioritize a large workload and independently complete a variety of secretarial duties.
• Demonstrated ability to work in a fast-paced environment and meet deadlines.
• Demonstrated problem-solving skills.
• Ability to contribute to a team environment and maintain confidentiality.
• Commitment to equity, diversity and Truth and Reconciliation.

Responsibilities

• Provides secretarial support to the administrator and prepares correspondence, reports, forms, handbooks, newsletters, and workshop materials.
• Maintains databases and spreadsheets.
• Maintains school webpage and prints report cards.
• Manages inventory software for materials and equipment.
• Answers phones, screens visitors, and handles inquiries.
• Supports library operations and student registrations.
• Types and proofs documents from school administrator materials.
• Contacts parents and community members as needed.
• Other duties as required.

Skills

Typing 40 wpm

Interpersonal skills

Prioritization

Confidentiality

Problem solving

Teamwork

Education

Secondary education

Office training/courses

Tools

MS Word

MS Excel

Division software

Job description

Job Details

This is a full-time, 10-month permanent position in a Middle Years/High School (Grades 7-12).

Under the direction and supervision of the Head Secretary, the incumbent provides clerical support within the school. The successful candidate requires good organizational and interpersonal skills; ability to adapt with flexibility in job duties and constant interruptions; and to deal tactfully with staff, students and the general public.

Duties and responsibilities may include but are not limited to:

• Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of confidential material;
• Maintains databases and spreadsheets;
• Maintain school webpage;
• Manages printing report cards;
• Maintains and manages Mayet and school wide equipment and material inventory software;
• Answers telephone, redirect calls, and/or take messages and answers general inquires;
• Greets and screens visitors and appointments;
• Monitors PA system;
• Safe Arrival system;
• Provide library support;
• Responsible for student registrations and maintaining student records including timetables;
• Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator;
• Contacts parents, volunteers, community members, and organizations when necessary and appropriate;
• Other duties as required.

Qualifications

• Completion of secondary education with 1- 2 years of office experience and relevant coursework/training
• Proficient in Microsoft Office Word and Excel at an intermediate level
• Accurate keyboarding of at least 40 words per minute
• Demonstrated experience with division software
• Ability to prioritize a large workload and independently complete a variety of secretarial duties;
• Ability to work in a fast paced environment and work effectively under pressure to meet deadlines;
• Demonstrated problem-solving skills;
• Demonstrated ability to effectively contribute to a team environment; and
• Ability to maintain a high level of confidentiality
• Dedication to anti-racism, equity, and diversity
• Proven commitment to Truth and Reconciliation
• Proven ability to build collaborated cultures founded on integrity and collective purpose

Employment is subject to a clear Child Abuse Registry check and Police Information Check

Winnipeg School Division has an Employment Equity policy which strives for the removal of barriers to the hiring, advancement, full inclusion, and fair representation of women, Indigenous peoples, 2SLGBTQQIA+ community, persons living with a disability and racialized people at all levels within the organization. In support of achieving a diversified workforce, preference will be given to qualified candidates self-identifying as belonging to one of the Employment Equity groups.

About Winnipeg School Division

WSD is one of Manitoba’s largest employers with over 6,000 full and part-time employees in 8 3 locations including 7 8 schools, two administrative buildings, a training centre , a facilities maintenance office, and a school bus depot.

At WSD, every employee plays a vital role in helping students thrive. Together, we are guided by a shared purpose of creating learning environments rooted in equity, inclusion, and belonging. Serving nearly 32,000 students from diverse communities across Winnipeg, WSD is driven by the values of j oy, l ove, and r igour .

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