Clerk II

Winnipeg School Division; Winnipeg; On-site; CAD 32,000 - 42,000; Full time

Job summary

Winnipeg School Division is seeking a Class II Clerk for a full-time, 10-month temporary position in an Elementary School (Grades N-8). The role supports the administrator with clerical duties, manages databases, maintains the school webpage, and handles communications with staff, students and families.

The incumbent will assist with registrations, records, timetables and confidential materials, while contributing to a positive, inclusive school environment with a focus on equity and

Qualifications

• Completion of secondary education with 1–2 years of office experience and relevant coursework/training.
• Proficient in Microsoft Office Word and Excel at an intermediate level.
• Accurate keyboarding of at least 40 words per minute.
• Demonstrated experience with division software.
• Ability to prioritize a large workload and independently complete a variety of secretarial duties.
• Ability to work in a fast paced environment and meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to work in a team environment and maintain confidentiality.
• Dedication to anti-racism, equity, and diversity; Truth and Reconciliation.
• Commitment to building collaborative cultures founded on integrity and purpose.

Responsibilities

• Provides secretarial support to the administrator, including preparation of correspondence, reports, forms and workshop material.
• Maintains databases and spreadsheets.
• Maintains school webpage and prints report cards.
• Manages school equipment inventory and related software.
• Answers telephone, screens visitors, and handles general inquiries.
• Provides library support and handles student registrations and records.
• Types, formats and proofreads documents from school administrator materials.

Skills

Organizational skills

Interpersonal skills

Prioritization

Confidentiality

Problem-solving

Team collaboration

Adaptability

Customer service

Education

Secondary education with 1–2 years of office experience

Tools

Microsoft Word

Microsoft Excel

Division software

Job description

Class II Clerk

MGEU

This is a full-time, 10-month temporary position in an Elementary School (Grades N-8).

Under the direction and supervision of the Head Secretary, the incumbent provides clerical support within the school. The successful candidate requires good organizational and interpersonal skills; ability to adapt with flexibility in job duties and constant interruptions; and to deal tactfully with staff, students and the general public.

Duties and responsibilities may include but are not limited to:

• Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of confidential material;
• Maintains databases and spreadsheets;
• Maintain school webpage;
• Manages printing report cards;
• Maintains and manages Mayet and school wide equipment and material inventory software;
• Answers telephone, redirect calls, and/or take messages and answers general inquires;
• Greets and screens visitors and appointments;
• Monitors PA system;
• Safe Arrival system;
• Provide library support;
• Responsible for student registrations and maintaining student records including timetables;
• Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator;
• Contacts parents, volunteers, community members, and organizations when necessary and appropriate;
• Other duties as required.

Qualifications:

• Completion of secondary education with 1- 2 years of office experience and relevant coursework/training
• Proficient in Microsoft Office Word and Excel at an intermediate level
• Accurate keyboarding of at least 40 words per minute
• Demonstrated experience with division software
• Ability to prioritize a large workload and independently complete a variety of secretarial duties;
• Ability to work in a fast paced environment and work effectively under pressure to meet deadlines;
• Demonstrated problem-solving skills;
• Demonstrated ability to effectively contribute to a team environment; and
• Ability to maintain a high level of confidentiality
• Dedication to anti-racism, equity, and diversity
• Proven commitment to Truth and Reconciliation
• Proven ability to build collaborated cultures founded on integrity and collective purpose

Employment is subject to a clear Child Abuse Registry check and Police Information Check

Winnipeg School Division has an Employment Equity policy which strives for the removal of barriers to the hiring, advancement, full inclusion, and fair representation of women, Indigenous peoples, 2SLGBTQQIA+ community, persons living with a disability and racialized people at all levels within the organization. In support of achieving a diversified workforce, preference will be given to qualified candidates self-identifying as belonging to one of the Employment Equity groups.

Winnipeg School Division will provide reasonable accommodations to applicants disabled by barriers during the interview and assessment process, upon request.

About Winnipeg School Division

WSD is one of Manitoba’s largest employers with over 6,000 full and part-time employees in 83 locations including 78 schools, two administrative buildings, a training centre, a facilities maintenance office, and a school bus depot.

At WSD, every employee plays a vital role in helping students thrive. Together, we are guided by a shared purpose of creating learning environments rooted in equity, inclusion, and belonging. Serving nearly 32,000 students from diverse communities across Winnipeg, WSD is driven by the values of joy, love, and rigour.