Health Records Admin I: Data Entry & Confidentiality

Sioux Lookout First Nations Health Authority; Sioux Lookout; Hybrid; CAD 51,000 - 69,000; Full time

Job summary

Sioux Lookout First Nations Health Authority seeks an Admin I - Health Records to perform data entry and related duties in the Health Records department. The role supports EMR management, release of information, and confidentiality compliance.

Responsibilities include maintaining demographics, processing HL7 documents, and assisting in various health record tasks to support physicians and community health services. Relocation to Sioux Lookout may be required, with standard 35-hour weeks.

Qualifications

• First Nations ancestry preferred (OHRC, Part II, Special Employment)
• Medical Records Assistant Certificate/Diploma or education/experience as deemed acceptable by SLFNHA
• 1 year work experience in a medical office/setting
• Working knowledge of computer word processing programs (Word, Excel)
• Medical terminology is an asset
• Knowledge of health record documents
• Excellent written and oral communication skills
• Ability to work under minimal supervision and as part of a team
• Professional integrity and confidentiality essential
• Good time management and strong organizational skills
• Ability to communicate in a Sioux Lookout First Nations dialect is an asset

Responsibilities

• Copy, scan, label and distribute all health records data
• Maintain accuracy of patient demographics in EMR and add new charts
• Assist with release of information and death certificates
• Verify and correct HL7 reports in EMR
• Check mismatched results in EMR and forward to physicians
• Ensure security of patient confidentiality and secure work station
• Document actions and irregularities to Health Records Coordinator
• Photocopying of records/documents for billing purposes
• Assist with other health record duties as necessary
• Assist with maintaining MRP status for community physicians
• Maintain continuity of operations by clear communication of needs and issues
• Handle routine releases and indexing of records

Skills

Microsoft Word

Excel

Written and verbal communication

Confidentiality

Time management

Organizational skills

Teamwork

Medical terminology

EMR navigation

First Nations dialect (asset)

Education

Medical Records Assistant Certificate/Diploma

Tools

HL7 EMR

Job description

Sioux Lookout First Nations Health Authority seeks an Admin I - Health Records to perform data entry and related duties in the Health Records department. The role supports EMR management, release of information, and confidentiality compliance.

Responsibilities include maintaining demographics, processing HL7 documents, and assisting in various health record tasks to support physicians and community health services. Relocation to Sioux Lookout may be required, with standard 35-hour weeks.