Admin I - Health Records

Sioux Lookout First Nations Health Auth; Sioux Lookout; On-site; CAD 51,000 - 69,000; Full time

Job summary

Sioux Lookout First Nations Health Authority is seeking an Admin I - Health Records to perform data entry and related duties within Health Records. The role includes maintaining accurate patient demographics, processing information requests, and supporting EMR workflows.

Qualifications include a Medical Records Assistant Certificate/Diploma and at least 1 year of medical office experience, with strong written and verbal communication and a commitment to confidentiality.

Qualifications

• Medical Records Assistant Certificate/Diploma or a combination of education/experience as deemed acceptable by SLFNHA
• 1 year work experience in a medical office/setting
• Recognition/Knowledge of health record documents
• Excellent written and oral communication skills
• Professional integrity and the ability to maintain confidentiality
• Good working knowledge of time management and organizational skills

Responsibilities

• Copy, scan, label and distribute all health records data
• Verify, correct and maintain all patient demographics in EMR
• Assist with release of information, death certificates, etc.
• Check mismatched results in EMR and forward to physicians
• Monitor and correct labs/documents in EMR
• Maintain security of patient confidentiality and work station
• Photocopying of records/documents for billing purposes

Skills

Excellent written and oral comms

Ability to work under minimal supervis

Professional integrity / Confidential

Time management

Organizational skills

Education

Medical Records Assistant Certificate/Diploma

Tools

Microsoft Word

Excel

Job description

• Travel Required : No

Description

Job Type: Full Time Permanent

Rate of Pay: Annual $51,319 – $68,932 / Hourly $28.197 - $37.874

Hours of Work: 35 hours per week

Application Deadline: September 29, 2026 @ 8:30a.m. CST

Position Summary

The Admin I - Health Records is responsible for performing a variety of Health Records data entry duties, as well as other Health Records related duties as assigned.

Accountability

The Admin I - Health Records is directly accountable to the Supervisor - Health Records.

Qualifications

• Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
• Medical Records Assistant Certificate/Diploma or a combination of education/experience as deemed acceptable by SLFNHA
• 1 year work experience in a medical office/setting
• Working knowledge of computer word processing programs, Microsoft Word, Excel, etc.
• Medical terminology is an asset
• Recognition/Knowledge of health record documents
• Excellent written and oral communication skills
• Ability to work under minimal supervision and as part of a team
• Professional integrity and the ability to maintain confidentiality is essential
• Good working knowledge and experience in time management and excellent organizational skills
• Ability to communicate in one of the First Nations dialects of the Sioux Lookout region is an asset.
• Ability to perform the requirements of the role on a regular basis
• Copy, scan, label and distribute all health records data.
• Keep community physician MRP status current.
• Assist with release of information, death certificates, etc.
• Assist in checking and filing all golden rod HL7 reports in Electronic Medical Record (EMR).
• Check all mismatched results in EMR and forward to appropriate physicians.
• Verify, correct and maintain all patient demographics in EMR and add new patient charts as required.
• Monitor and correct labs/documents/results filed in error in EMR
• Reply to any messages regarding problems with incoming results/reports or direct accordingly.
• Identify duplicate charts in EMR and ensure all contents of chart have been placed on one correct chart.
• Ensure security of patient confidentiality by maintaining a secure work station and keeping current on all health information policy and procedures.
• Maintains continuity of work operations by documenting and communicating actions, irregularities, and continuing needs relating to health records to the Health Records Coordinator.
• Photocopying of records/documents for billing purposes.
• Special projects as assigned.
• Assist with other health record duties when necessary

Working Conditions

• Prolonged sitting
• Frequent use of computer, keyboard and mouse
• Prolonged viewing of computer screens
• Must be willing to relocate to Sioux Lookout
• Must be willing and able to work flexible hours.