Regional Physician Scheduler | Admin II

Sioux Lookout First Nations Health Authority; Sioux Lookout; Hybrid; CAD 63,000 - 84,000; Full time

Job summary

Sioux Lookout First Nations Health Authority is seeking an Admin II - Physician Scheduler to oversee daily scheduling for regional physician services. This role supports the Sioux Lookout area and 31 First Nation communities, reporting to the Supervisor - Physician Contracts.

Strong organizational and communication skills are essential for success. The position requires at least 1 year of admin experience and knowledge of scheduling software, with preference for familiarity with Native culture

Qualifications

• Certificate/Diploma in Office Administration is an asset.
• Minimum 1 year of administrative or clerical experience is required.
• Knowledge of Health Force Ontario and Emergency Department Locum.
• Proficient with Microsoft Office (Word, Excel) products.
• Working knowledge of databases and/or scheduling software.
• Superior time management, organizational and administrative skills.
• Ability to work independently to meet deadlines and manage priorities.
• Ability to maintain confidentiality and use good judgment.
• Project management skills are a plus.

Responsibilities

• Create, update, and distribute the physician's monthly schedule in consultation with leadership.
• Input and maintain resident and learner schedules in PetalMD.
• Engage with physicians to fulfill shifts and maintain accurate on-call info.
• Keep PetalMD accurate and up-to-date with locum dates and contacts.
• Manage EDLP shift scheduler and communicate changes to stakeholders.
• Communicate schedule revisions to stakeholders via various channels.
• Maintain First Nations contact information and scheduling spreadsheets.
• Collaborate with admin, supervisor, and management to improve scheduling processes.
• Handle sensitive material in line with SLFNHA policies.
• Maintain statistical information for services and TBAs as needed.
• Assist with after-hours on-call rotation and physician transportation arrangements.
• Provide support for special projects as required.

Skills

Time management

Organizational skills

Independent work

Interpersonal communication

Problem solving

Project management

Strong written/oral communication

Attention to detail

Education

Certificate/Diploma in Office Administration

Tools

PetalMD

Microsoft Office

Excel

Job description

Sioux Lookout First Nations Health Authority is seeking an Admin II - Physician Scheduler to oversee daily scheduling for regional physician services. This role supports the Sioux Lookout area and 31 First Nation communities, reporting to the Supervisor - Physician Contracts.

Strong organizational and communication skills are essential for success. The position requires at least 1 year of admin experience and knowledge of scheduling software, with preference for familiarity with Native culture