Clerk 2 - Records Management - Repost

Winnipeg Regional Health Authority; Winnipeg; Hybrid; CAD 30,000 - 40,000; Full time

Job summary

Shared Health is seeking a Health Records Clerk to join the Health Records Team. The role focuses on sorting and distributing mail and reports, filing and pulling health records, and organizing reports in TD order. The position requires TD filing, good English communication, and basic computer skills.

The incumbent will work in person, 0.70 FTE with nights as anticipated, and will perform duties in a high-noise health records environment with 7.5 daily hours.

Qualifications

• Six months experience in a hospital Health Records Department within the last two years.
• One year medical office experience within the last two years.
• Terminal Digit (TD) filing required.
• Experience with both electronic and paper health records preferred.

Responsibilities

• Work as part of the Health Records Team to process, sort, and file health records and reports.
• File and pull health records and update locations in the system.
• Use computer systems to retrieve and file health records and reports.

Skills

Interpersonal communication

English proficiency

Indigenous language knowledge

Judgement/decision making

Problem solving

Education

High school diploma (Manitoba standard)

Health Information Management program

Job description

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Already a Manitoba health-care employee?

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Department / Unit: Health Information Services

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date - End Date: ASAP - 09/01/2027

Reason for Term: Other Leave

FTE: 0.70

Anticipated Shift: Nights

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Working as a member of the Health Records Team the incumbent is responsible but not limited to processing which includes sorting and distributing mail and reports and placing reports in Terminal Digit (TD) order, date stamping and filing reports within the health record. Filing and pulling health records. Utilizing computer systems to obtain information necessary to retrieve and file reports & health records and update health record locations.

Experience

• Six (6) months experience in a hospital Health Records Department within the last two years OR.
• One (1) year medical office experience within the last two years.
• Terminal Digital Filing experience required.
• Experience working with both electronic and paper health records preferred.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized Medical/Surgical Office Assistant or Health Information Management program preferred.
• A combination of education and experience may be considered.

SPECIAL TRAINING:

• Terminal Digit (TD) filing required.
• Medical terminology required (pass mark 75%).
• Operational knowledge of computer terminals required.
  

Certification/Licensure/Registration

• Successful challenge of the CHIMA National Certification examination, with a valid CHIMA certificate, current active CHIMA membership preferred.

Qualifications and Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Good command of English (oral and written) required.
• Good interpersonal communication skills required.
• Problem-solves and exercises judgement for decision-making within the scope of the job description.

Physical Requirements

• Prolonged physical activities include walking, standing, sitting, climbing stairs, using a step stool, bending, lifting, and loading/unloading storage boxes/buckets weighing up to 30 lbs.
• Rolling/sliding heavy lateral mobile shelving units.
• Work environment consists of high noise level.
• Frequent interruptions.
• No natural light.
• May entail working alone.

This term position may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.