Admin I - Health Records

Sioux Lookout First Nations Health Authority; Sioux Lookout; Hybrid; CAD 51,000 - 69,000; Full time

Job summary

Sioux Lookout First Nations Health Authority seeks an Admin I - Health Records to perform data entry and related duties in the Health Records department. The role supports EMR management, release of information, and confidentiality compliance.

Responsibilities include maintaining demographics, processing HL7 documents, and assisting in various health record tasks to support physicians and community health services. Relocation to Sioux Lookout may be required, with standard 35-hour weeks.

Qualifications

• First Nations ancestry preferred (OHRC, Part II, Special Employment)
• Medical Records Assistant Certificate/Diploma or education/experience as deemed acceptable by SLFNHA
• 1 year work experience in a medical office/setting
• Working knowledge of computer word processing programs (Word, Excel)
• Medical terminology is an asset
• Knowledge of health record documents
• Excellent written and oral communication skills
• Ability to work under minimal supervision and as part of a team
• Professional integrity and confidentiality essential
• Good time management and strong organizational skills
• Ability to communicate in a Sioux Lookout First Nations dialect is an asset

Responsibilities

• Copy, scan, label and distribute all health records data
• Maintain accuracy of patient demographics in EMR and add new charts
• Assist with release of information and death certificates
• Verify and correct HL7 reports in EMR
• Check mismatched results in EMR and forward to physicians
• Ensure security of patient confidentiality and secure work station
• Document actions and irregularities to Health Records Coordinator
• Photocopying of records/documents for billing purposes
• Assist with other health record duties as necessary
• Assist with maintaining MRP status for community physicians
• Maintain continuity of operations by clear communication of needs and issues
• Handle routine releases and indexing of records

Skills

Microsoft Word

Excel

Written and verbal communication

Confidentiality

Time management

Organizational skills

Teamwork

Medical terminology

EMR navigation

First Nations dialect (asset)

Education

Medical Records Assistant Certificate/Diploma

Tools

HL7 EMR

Job description

• Travel Required : No

Description

Job Type: Full Time Permanent

Rate of Pay: Annual $51,319 – $68,932 / Hourly $28.197 - $37.874

Hours of Work: 35 hours per week

Application Deadline: September 29, 2026 @ 8:30a.m. CST

Position Summary

The Admin I - Health Records is responsible for performing a variety of Health Records data entry duties, as well as other Health Records related duties as assigned.

Accountability

The Admin I - Health Records is directly accountable to the Supervisor - Health Records.

Qualifications

• Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
• Medical Records Assistant Certificate/Diploma or a combination of education/experience as deemed acceptable by SLFNHA
• 1 year work experience in a medical office/setting
• Working knowledge of computer word processing programs, Microsoft Word, Excel, etc.
• Medical terminology is an asset
• Recognition/Knowledge of health record documents
• Excellent written and oral communication skills
• Ability to work under minimal supervision and as part of a team
• Professional integrity and the ability to maintain confidentiality is essential
• Good working knowledge and experience in time management and excellent organizational skills
• Ability to communicate in one of the First Nations dialects of the Sioux Lookout region is an asset.
• Ability to perform the requirements of the role on a regular basis
• Copy, scan, label and distribute all health records data.
• Keep community physician MRP status current.
• Assist with release of information, death certificates, etc.
• Assist in checking and filing all golden rod HL7 reports in Electronic Medical Record (EMR).
• Check all mismatched results in EMR and forward to appropriate physicians.
• Verify, correct and maintain all patient demographics in EMR and add new patient charts as required.
• Monitor and correct labs/documents/results filed in error in EMR
• Reply to any messages regarding problems with incoming results/reports or direct accordingly.
• Identify duplicate charts in EMR and ensure all contents of chart have been placed on one correct chart.
• Ensure security of patient confidentiality by maintaining a secure work station and keeping current on all health information policy and procedures.
• Maintains continuity of work operations by documenting and communicating actions, irregularities, and continuing needs relating to health records to the Health Records Coordinator.
• Photocopying of records/documents for billing purposes.
• Special projects as assigned.
• Assist with other health record duties when necessary

Working Conditions

• Prolonged sitting
• Frequent use of computer, keyboard and mouse
• Prolonged viewing of computer screens
• Must be willing to relocate to Sioux Lookout
• Must be willing and able to work flexible hours.