Admin II - Specialist Services

Sioux Lookout First Nations Health Authority; Sioux Lookout; Hybrid; CAD 43,000 - 58,000; Part time

Job summary

The Admin II - Specialist Services at Sioux Lookout First Nations Health Authority is responsible for scheduling patient appointments for all specialist services (pediatrics, psychiatry, and internal medicine), acting as a liaison between patients and specialist providers, and assisting with a variety of office duties.

Reporting to the Manager of Specialist Services, the role requires strong organizational skills, effective written and spoken communication, and the ability to work independently

Qualifications

• Minimum Grade 12 and/or a combination of experience and education.
• Certificate/Diploma in Office Administration is an asset.
• Minimum one (1) year administrative or clerical experience.
• Proficient in email, internet, and Microsoft Word, PowerPoint and Excel; experience with electronic medical records is a plus.
• Ability to communicate effectively orally and in writing.
• Ability to work independently or as part of a team.
• Excellent organizational skills.
• Knowledge of remote/isolated communities and First Nations health priorities in the Sioux Lookout catchment area.
• Ability to set priorities and meet tight deadlines.
• Ability to maintain confidentiality and follow PHIPA/privacy policies.
• Ability to communicate in a First Nations dialect is an asset.

Responsibilities

• Booking, coordinating and scheduling patient appointments, including telemedicine, prioritizing according to patient needs and clinic schedules.
• Participate and contribute to the specialist orientation.
• Oversee specialist vehicles in collaboration with Real Property (maintenance, cleaning, licenses).
• Update and distribute the monthly specialist list.
• Facilitate acquisition and purchase of equipment and supplies.
• Data entry to create spreadsheets for tracking and statistics.
• Contribute content for the monthly physician’s newsletter.
• Submit content for annual reports for SLFNHA and SLRPSI.
• Perform routine administrative tasks (copying, faxing, filing, typing).
• Maintain privacy and confidentiality under SLFNHA policies.
• Schedule meetings and record meeting minutes.
• Work as part of a multidisciplinary team.
• Provide support to Manager and Specialist Services team.
• Provide coverage for other administrative staff.

Skills

Scheduling

Administrative support

Microsoft Word

Excel

PowerPoint

Data entry

Communication

Privacy (PHIPA)

Independent work

Teamwork

Education

Grade 12

Office Administration certificate/diploma

Tools

Microsoft Word

PowerPoint

Excel

Electronic Medical Records (EMR)

Job description

Description

Salary Range:$31.086 to $41.754 per hour

Position Type:Casual

Posting Type: This job posting is for an existing vacancy

Job Summary:

The Admin II - Specialist Services is responsible for the scheduling of patient appointments for all specialist services (including pediatrics, psychiatry, and internal medicine), acting as a liaison between patients and specialist providers, and assisting with various office duties.

The Admin II - Specialist Services is directly accountable to the Manager - Specialist Services.

Qualifications:

• Minimum Grade 12 and/or a combination of experience and education as deemed acceptable to SLFNHA.
• Certificate/Diploma in Office Administration course is an asset
• Minimum one (1) year administrative or clerical experience
• Proficient in the use of email, internet and Microsoft Word, PowerPoint and Excel Experience working with electronic medical records
• Ability to communicate effectively orally and in writing
• Ability to work independently or as part of a team
• Excellent organizational skills
• Knowledge of the remote/isolated communities and the health priorities of the First Nations communities in the Sioux Lookout Health Authority catchment area.
• Ability to set priorities and meet tight deadline
• Ability to maintain confidentiality and follow applicable privacy policies and legislation, e.g. PHIPA
• Ability to communicate in a First Nations dialect from the Sioux Lookout region is an asset
• The ability to perform the requirements of the position on a regular basis

Roles and Responsibilities:

• Booking, coordinating and scheduling patient appointments, including telemedicine, with the ability to prioritize appointments according to patient needs and specialist clinic schedules
• Participate and contribute to the specialist orientation.
• In collaboration with the Real Property department, oversee specialist vehicles; maintenance, cleaning, key availability, gas. Obtain and keep file of current licenses from all vehicle users.
• Update and distribute current monthly specialist list.
• Facilitate the acquisition and purchase of all necessary equipment/supplies
• Data entry to create spreadsheets for tracking and sharing information/statistics.
• Contributes content for the monthly physician’s newsletter.
• Submit content for the annual reports for both SLFNHA and SLRPSI.
• Perform routine administrative tasks such as copying, faxing, filing, general typing
• Maintain privacy and confidentiality in the handling of sensitive/confidential material strictly in confidence in accordance with SLFNHA privacy policy guidelines
• Responsible for the scheduling of meetings and completing meeting minutes.
• Participate as part of the multidisciplinary team.
• Provide support to the Manager and Specialist Services team
• Provide coverage for other administrative staff within Physician Services