Governance & Board Coordination Specialist

Infrastructure Ontario; Toronto; On-site; CAD 82,000 - 102,000; Full time

Benefits offered by this job

Defined Contribution Pension Plan

Health, dental, vision, out-of-country

Parental leave top-up (95%)

Healthcare Spending Account

Professional development support

Job summary

Infrastructure Ontario, based in Toronto, is seeking a Board Administrator to provide administrative and coordination support to the Corporate Secretary function. You will ensure planning, execution, and documentation of Board and Committee meetings while supporting the Board Chair and Vice Chair.

You will coordinate complex meetings, calendars, and processes across multiple stakeholders, manage sensitive materials with discretion, and contribute to governance initiatives and continuous

Qualifications

• Experience providing senior administrative, executive administrative, governance, board coordination, or corporate secretariat support.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent communication skills for working with senior executives and Board members, including discretion with sensitive matters.

Responsibilities

• Provide administrative support to the Corporate Secretary function, including meeting coordination, attendance tracking, logistics coordination, correspondence and memo drafting, records administration, applying conflict of interest screens, redacting materials as required and posting Board materials in Diligent.
• Manage scheduling for the Board Chair and Vice Chair including coordinating with internal and external stakeholders, records management, and stakeholder communications.
• Prepare payroll and expense claims.
• Support annual processes, special projects and governance initiatives as assigned.
• Build and maintain effective working relationships with Board members, executives, government representatives, support staff, and external stakeholders.

Job description

Infrastructure Ontario, based in Toronto, is seeking a Board Administrator to provide administrative and coordination support to the Corporate Secretary function. You will ensure planning, execution, and documentation of Board and Committee meetings while supporting the Board Chair and Vice Chair.

You will coordinate complex meetings, calendars, and processes across multiple stakeholders, manage sensitive materials with discretion, and contribute to governance initiatives and continuous