Board Administrator

Infrastructure Ontario; Toronto; On-site; CAD 82,000 - 102,000; Full time

Benefits offered by this job

Defined Contribution Pension Plan

Health, dental, vision, out-of-country

Parental leave top-up (95%)

Healthcare Spending Account

Professional development support

Job summary

Infrastructure Ontario, based in Toronto, is seeking a Board Administrator to provide administrative and coordination support to the Corporate Secretary function. You will ensure planning, execution, and documentation of Board and Committee meetings while supporting the Board Chair and Vice Chair.

You will coordinate complex meetings, calendars, and processes across multiple stakeholders, manage sensitive materials with discretion, and contribute to governance initiatives and continuous

Qualifications

• Experience providing senior administrative, executive administrative, governance, board coordination, or corporate secretariat support.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent communication skills for working with senior executives and Board members, including discretion with sensitive matters.

Responsibilities

• Provide administrative support to the Corporate Secretary function, including meeting coordination, attendance tracking, logistics coordination, correspondence and memo drafting, records administration, applying conflict of interest screens, redacting materials as required and posting Board materials in Diligent.
• Manage scheduling for the Board Chair and Vice Chair including coordinating with internal and external stakeholders, records management, and stakeholder communications.
• Prepare payroll and expense claims.
• Support annual processes, special projects and governance initiatives as assigned.
• Build and maintain effective working relationships with Board members, executives, government representatives, support staff, and external stakeholders.

Job description

Position Purpose:

The Board Administrator provides administrative and coordination support to the Corporate Secretary function, ensuring the effective planning, execution, and documentation of Board and Committee meetings. This role also serves as a key administrative resource to the Board Chair and Vice Chair, supporting governance activities.

What You Will Do:

• Provide administrative support to the Corporate Secretary function, including meeting coordination, attendance tracking, logistics coordination, correspondence and memo drafting, records administration, applying conflict of interest screens, redacting materials as required and posting Board materials in Diligent.
• Manage scheduling activities for the Board Chair and Vice Chair including meeting coordinating with internal and external stakeholders, records management, and stakeholder communications.
• Prepare payroll and expense claims.
• Support annual processes, special projects and governance initiatives as assigned.
• Build and maintain effective working relationships with Board members, executives, government representatives, support staff, and external stakeholders.

Who You Are:

• Experience providing senior administrative, executive administrative, governance, board coordination, or corporate secretariat support including coordinating complex meetings, calendars, and administrative processes involving multiple stakeholders and competing priorities.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent communication skills for working with senior executives and Board members, including the ability to convey information clearly and exercise discretion when managing sensitive matters.

• Professional learning in governance, law clerk practices, secretarial certification, Business Administration, Office Administration, Executive Administration, Legal Administration, Governance Administration with knowledge of governance concepts and experience with Board portals (Diligent) is an asset.

What We Offer:

• Commitment to creating a diverse,equitableand inclusive culture that promotes a sense of belonging andrepresentsand reflects the needs of the communities we serve.
• A Defined Contribution Pension Plan, with Infrastructure Ontario contributing the equivalent of 5% of a full-time employee’s annual salary and will also match any employee contribution up to anadditional5% of their annual salary. Toprovidefurther options for planning and saving for the future, IO offers a Group Retirement Savings Plan and Group Tax Free Savings Account to eligible employees.
• A comprehensive package that covers health, dental, vision, out-of-country care, paramedical services, and more.
• A pregnancy and parental leave program that offers expecting, eligible employees a top-up to 95% of their annual base salary for31 weeks, and our parental leave program offers eligible employees a top-up to 95% of their annual base salary for15 weeks.
• Access to our $1000 Healthcare Spending Account to top up expenses not covered in the benefits program and a Lifestyle Account that expands the eligibility of health and wellness options and can include coverage for gym memberships and fitness equipment, nutritioncounsellingor financial planning.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being. IO will also cover the costs associated with up to two membership and license fees per year for eligible colleagues if directly related to the employee’s role.
• Access to a suite of virtual healthcare options to support non-urgent medical needs.
• A convenient, central location at 1 Dundas St West, easily accessible by public transit.

We offer a competitive salary range of$82,300 to$101,500 (S4 level), pay will align with skills, knowledge and experience of the candidate.

This posting will close on October 29, 2026at11:59 pm.

Interviews will occur on a rolling basis until the role is filled.

Exact compensation may vary based on skills, knowledge and experience.

This posting is for a current active vacancy. We are actively recruiting to fill this position.