Governance Administrator

Altis Technology; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

Altis Technology in Toronto, ON, is seeking a Governance Administrator on a 12-week contract to support Council and key committees in a regulatory environment. Hybrid work setup with strong English communication.

You will coordinate meetings, prepare materials, support elections and appointments, manage data, and assist with onboarding. Candidates should have 3+ years governance coordination experience and be proficient with MS Office and collaboration tools.

Qualifications

• 3+ years of related experience coordinating Board, Council or Committee activities, combined with completed post-secondary education.
• Knowledge of regulatory environments, governance practices and the role of statutory committees.
• Strong planning, organization and time-management skills, with the ability to balance competing priorities and deadlines.
• Excellent attention to detail, discretion and client service skills, with a tactful and diplomatic communication style.
• Advanced proficiency with Microsoft Office, Acrobat Pro, Microsoft Dynamics CRM, Nasdaq Boardvantage, SharePoint, Zoom, OneDrive and Microsoft Teams.
• Strong adaptability and collaboration skills, with a commitment to integrity, continuous learning and respectful working relationships.

Responsibilities

• You’ll coordinate Council and Committee meetings, including scheduling, logistics, agendas, materials, minutes and follow-up documentation.
• You’ll prepare speaking notes, correspondence, reports and other governance-related materials for senior leadership.
• You’ll support Council elections, Committee appointments, nominations and board evaluation processes while ensuring established requirements are followed.
• You’ll respond to inquiries, maintain databases and coordinate information for candidates, applicants and appointees.
• You’ll support orientation and professional development sessions for newly elected and appointed members.
• You’ll monitor governance-related expenditures, identify variances and coordinate approved expense reimbursements.

Skills

Governance coordination

Microsoft Office

Acrobat Pro

Microsoft Dynamics CRM

Nasdaq Boardvantage

SharePoint

Zoom

OneDrive

Microsoft Teams

Education

Post-secondary education

Tools

Microsoft Office

Acrobat Pro

Microsoft Dynamics CRM

Nasdaq Boardvantage

SharePoint

Zoom

OneDrive

Microsoft Teams

Job description

Location: Hybrid, Toronto, ON,
Language: Strong written and spoken English communication skills
Duration: 12-week contract, with the possibility of permanency.

About the Opportunity
This is an exciting opportunity for an experienced Governance Administrator to support the effective operation of Council and several key committees within a regulatory organization. You’ll play an important role in keeping governance activities organized, timely and aligned with legislative and by-law requirements.

Working closely with senior leadership, Council and Committee members, you’ll coordinate meetings, elections, appointments and governance initiatives that support informed decision-making. This role is well suited to someone who enjoys building relationships, managing details and keeping complex processes moving forward.

What’s In It for You
You’ll gain meaningful exposure to governance within a regulatory environment while collaborating with senior leaders and diverse stakeholders. You’ll join a workplace that values innovation, integrity, collaboration and well-being, with opportunities to contribute to important governance processes and professional development initiatives.

Your Responsibilities

• You’ll coordinate Council and Committee meetings, including scheduling, logistics, agendas, materials, minutes and follow-up documentation.
• You’ll prepare speaking notes, correspondence, reports and other governance-related materials for senior leadership.
• You’ll support Council elections, Committee appointments, nominations and board evaluation processes while ensuring established requirements are followed.
• You’ll respond to inquiries, maintain databases and coordinate information for candidates, applicants and appointees.
• You’ll support orientation and professional development sessions for newly elected and appointed members.
• You’ll monitor governance-related expenditures, identify variances and coordinate approved expense reimbursements.

Skills and Qualifications

• 3+ years of related experience coordinating Board, Council or Committee activities, combined with completed post-secondary education.
• Knowledge of regulatory environments, governance practices and the role of statutory committees.
• Strong planning, organization and time-management skills, with the ability to balance competing priorities and deadlines.
• Excellent attention to detail, discretion and client service skills, with a tactful and diplomatic communication style.
• Advanced proficiency with Microsoft Office, Acrobat Pro, Microsoft Dynamics CRM, Nasdaq Boardvantage, SharePoint, Zoom, OneDrive and Microsoft Teams.
• Strong adaptability and collaboration skills, with a commitment to integrity, continuous learning and respectful working relationships.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.