Corporate Secretary

BJRC Recruiting; Toronto; On-site; CAD 110,000 - 190,000; Full time

Job summary

BJRC Recruiting is seeking a Corporate Secretary in the Greater Toronto Area on-site. The role supports board governance, secretariat functions, and governance documentation, coordinating quarterly board and committee meetings and liaising with senior executives.

The ideal candidate has significant corporate secretariat or governance experience, familiarity with boards of directors of publicly traded companies, and a strong legal or corporate law background.

Qualifications

• Significant experience in corporate secretariat, corporate governance, or related clerking functions.
• Experience supporting Boards of Directors or Boards of Trustees, ideally within a publicly traded company.
• Legal background, including experience as a senior corporate law clerk, is an asset but not required.
• Strong understanding of corporate governance practices and public-company requirements.
• Experience preparing Board and committee materials, coordinating meetings, and maintaining corporate records.
• Excellent organizational and time-management skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Comfortable interacting directly with senior executives and Board members.
• Ability to work independently and manage multiple priorities with minimal supervision.

Responsibilities

• Support the company’s corporate governance and secretariat functions
• Coordinate quarterly Board and committee meetings, including agendas, materials, minutes, and related documentation
• Prepare, maintain, and organize corporate records and governance documentation
• Liaise directly with Board members, senior executives, and internal stakeholders on governance matters
• Support compliance with applicable corporate governance requirements and internal policies
• Manage Board-related projects and governance initiatives independently
• Attend Board and committee meetings and provide hands-on support before, during, and after meetings
• Maintain governance documentation and materials for a publicly traded company
• Travel within Canada as required

Skills

Corporate governance

Board support

Secretariat experience

Governance documentation

Meetings coordination

Board materials

Legal background

Corporate law clerk

Stakeholder communication

Independent work

Education

Legal background

Job description

BJRC Recruiting | Greater Toronto Area (On-site)

Corporate Secretary

Our Client

Our client is a leading Canadian organization with a sophisticated corporate governance function and a strong institutional presence. The organization is seeking an experienced Corporate Secretary to support its Board of Trustees and senior leadership team.

Responsibilities

• Support the company’s corporate governance and secretariat functions
• Coordinate quarterly Board and committee meetings, including agendas, materials, minutes, and related documentation
• Prepare, maintain, and organize corporate records and governance documentation
• Liaise directly with Board members, senior executives, and internal stakeholders on governance matters
• Support compliance with applicable corporate governance requirements and internal policies
• Manage Board-related projects and governance initiatives independently
• Attend Board and committee meetings and provide hands‑on support before, during, and after meetings
• Maintain governance documentation and materials for a publicly traded company
• Travel within Canada as required

Qualifications

• Significant experience in corporate secretariat, corporate governance, or related clerking functions
• Experience supporting Boards of Directors or Boards of Trustees, ideally within a publicly traded company
• Legal background, including experience as a senior corporate law clerk, is an asset but not required
• Strong understanding of corporate governance practices and public-company requirements
• Experience preparing Board and committee materials, coordinating meetings, and maintaining corporate records
• Excellent organizational and time‑management skills with strong attention to detail
• Excellent written and verbal communication skills
• Comfortable interacting directly with senior executives and Board members
• Ability to work independently and manage multiple priorities with minimal supervision

The Ideal Candidate

• Prior experience in corporate secretariat, corporate governance, or a senior corporate law clerk role
• Strong professional judgment and ability to manage sensitive and confidential matters independently
• Polished and professional, with credibility when interacting with senior executives and Board members
• Highly organized, detail‑oriented, and comfortable managing multiple priorities
• Practical and hands‑on approach to corporate governance and secretariat responsibilities
• Collaborative and comfortable working across legal, executive, and corporate functions
• Interested in building a long‑term career in a sophisticated corporate governance environment
• Real estate industry experience is not required