Executive Assistant to CEO & Board — Governance & Events

Force Inspection Services; Acton; On-site; CAD 75,000 - 90,000; Full time

Benefits offered by this job

Extended health and dental benefits

Pension

Job summary

Halton Hills Hydro is seeking an Executive Assistant to provide high-level administrative and organizational support to the President & CEO, Board of Directors and Senior Leadership Team. This on-site role involves managing calendars, travel, preparing materials, and coordinating governance activities.

The successful candidate will handle confidential information with discretion, support board meetings, and contribute to corporate operations and events while maintaining professionalism and

Qualifications

• Diploma or post-secondary education in Office Administration or related discipline.
• Certified Administrative Professional (CAP) designation would be considered an asset.
• 8–10 years of progressively responsible experience providing administrative support to a senior executive, including experience supporting a Board of Directors.
• Experience supporting executive teams, coordinating complex schedules and meetings, managing competing priorities and handling confidential information.
• Experience coordinating corporate events, meetings and organizational initiatives.
• Advanced proficiency with Microsoft 365 applications (Word, Excel, Outlook, PowerPoint, Teams).
• Demonstrated professionalism, discretion and sound judgment with confidential information.

Responsibilities

• Provide confidential administrative, organizational and coordination support to the President & CEO and Senior Leadership Team.
• Manage the President & CEO’s calendar, appointments, meetings and competing priorities.
• Coordinate executive travel arrangements, accommodations, registrations and related logistics.
• Prepare and coordinate agendas, meeting materials, presentations, reports, correspondence and briefing materials.
• Support executive meetings by coordinating logistics, documenting follow-up items and monitoring action items.
• Anticipate administrative requirements and identify opportunities to improve the Executive Office.
• Coordinate Board of Directors and Committee meeting schedules, calendars and governance activities.
• Prepare, coordinate and distribute Board and Committee agendas, meeting materials and packages.
• Attend meetings and prepare minutes and records of proceedings.
• Maintain organized and secure Board records and governance documentation.
• Coordinate Board communications, meeting logistics and governance-related activities.
• Support the President & CEO and Board Chair with governance administrative requirements.
• Coordinate corporate events, annual meetings, town halls and other company functions.
• Maintain corporate templates, executive documents and electronic filing systems.

Job description

Halton Hills Hydro is seeking an Executive Assistant to provide high-level administrative and organizational support to the President & CEO, Board of Directors and Senior Leadership Team. This on-site role involves managing calendars, travel, preparing materials, and coordinating governance activities.

The successful candidate will handle confidential information with discretion, support board meetings, and contribute to corporate operations and events while maintaining professionalism and