Hybrid Strategic Governance Coordinator

Alto; Ottawa; Hybrid; CAD 55,000 - 85,000; Full time

Benefits offered by this job

Basic paid group insurance

Retirement plan and savings options

Flexible hybrid work mode

Job summary

Alto invites a Coordinator, Strategic Governance to support internal and external governance activities for a high-impact Canada train project. The role coordinates committees, schedules, documentation, and follow-up, while delivering administrative and Secretariat support.

The ideal candidate has a diploma or certificate in administration, at least three years of related experience, strong MS Office skills, and excellent communication in both official languages.

Qualifications

• Diploma or certificate in administration, or an acceptable combination of education, training and experience.
• Minimum of three years of relevant experience in committee coordination, governance administration, executive support, project coordination, or a related environment.
• Ability to maintain good relations with various external partners.
• Proven analytical and synthesis skills.
• Openness to travel occasionally.
• Solid experience with Microsoft Office Suite.
• Good communication and diplomatic skills, both verbal and written and in both official languages.
• Rigorous, organized and respectful of deadlines.
• Ability to think ahead of issues that may arise.

Responsibilities

• Coordinate the day-to-day administration of internal and external governance committees, including meeting calendars, agendas, documentation, and follow-up activities.
• Support the Secretariat Lead in advancing committee materials, decisions, approvals, and action items through established governance processes.
• Liaise with internal stakeholders, Transport Canada, and other government departments or external partners to coordinate meetings and related requirements.
• Arrange virtual and in-person meeting logistics, including facilities, participant communications, and supporting materials.
• Review committee materials for completeness, consistency and quality.
• Coordinate the timely collection, preparation, approval, and distribution of agendas, briefing materials, presentations, and other committee documents.
• Prepare meeting records and post-meeting materials, including minutes, decision records, action logs, and follow-up correspondence, as required.
• Prepare concise status updates, summaries, and meeting debriefs to support the Secretariat Lead and management.
• Conduct research and analysis and provide information to support governance-related recommendations and decisions.

Skills

Initiative

Analytical skills

Time management

Communication

Education

Diploma or certificate in administration

Tools

Microsoft Office Suite

Job description

Alto invites a Coordinator, Strategic Governance to support internal and external governance activities for a high-impact Canada train project. The role coordinates committees, schedules, documentation, and follow-up, while delivering administrative and Secretariat support.

The ideal candidate has a diploma or certificate in administration, at least three years of related experience, strong MS Office skills, and excellent communication in both official languages.