Board Governance Admin — Onsite Support (Toronto)

S.I. Systems Ltd.; Toronto; On-site; CAD 42,000 - 56,000; Full time

Job summary

S.I. Systems Ltd. in Toronto is seeking an Administrative Assistant/Support for a 6-month, 100% onsite assignment to assist the Corporate Governance Group with board-related duties.

You will prepare, process, distribute and maintain confidential information, agendas and materials for directors and committees. The role requires strong Microsoft 365 proficiency and excellent communication, organizational, and time-management skills to coordinate travel, meetings, and expense reporting.

Qualifications

• Experience providing administrative support in a professional corporate environment.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Experience with expense reporting, invoice processing, purchasing and basic budget administration.
• Experience maintaining electronic records and information per records-management practices.
• Post-secondary education in office/business administration or equivalent.

Responsibilities

• Provide administrative support to the Corporate Governance Group and Board-related activities.
• Coordinate meetings, calendars, invitations, rooms, virtual setups and logistics.
• Prepare and distribute Board materials, agendas, and supporting documentation.
• Arrange travel, accommodations, and maintain director expense reports.
• Process invoices and payments, and assist with budget administration.
• Maintain governance records and coordinates retention and disposition requirements.
• Liaise with executives, directors, and external stakeholders on administrative tasks.

Skills

Administrative Support

Communication skills

Organizational skills

Time management

Attention to detail

Discretion and professionalism

Independent working

Team collaboration

Education

Post-secondary education in office/business administration

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

S.I. Systems Ltd. in Toronto is seeking an Administrative Assistant/Support for a 6-month, 100% onsite assignment to assist the Corporate Governance Group with board-related duties.

You will prepare, process, distribute and maintain confidential information, agendas and materials for directors and committees. The role requires strong Microsoft 365 proficiency and excellent communication, organizational, and time-management skills to coordinate travel, meetings, and expense reporting.