Front Desk & Office Coordinator – Vancouver

Colliers International; Vancouver; On-site; CAD 46,000 - 59,000; Full time

Job summary

Colliers International in Vancouver, BC is seeking a Receptionist/Office Coordinator to own the reception area and deliver service excellence. You will be the first point of contact for the company, building positive experiences with clients and colleagues in a fast-paced environment.

The role is on-site at the Vancouver office, requiring 2+ years of related experience, strong communication, and proficiency with Microsoft Office and Outlook.

Qualifications

• 2+ years of business or office experience in a fast-paced client-facing environment.
• Experience handling multiphone lines and directing queries.
• Proficient in Microsoft Office and Outlook.
• Exceptional interpersonal and communication skills.
• Strong organizational, problem-solving, and time-management abilities.

Responsibilities

• Design a delightful and welcoming environment for employees and guests; greet clients professionally in person and on the phone.
• Answer and direct incoming phone calls, emails, and online inquiries; manage mail and couriers.
• Liaise with suppliers/vendors; ensure contracts are current; act as point person for facilities and maintenance.
• Keep meeting rooms and shared spaces well-kept and stocked with supplies.
• Update internal process documentation for Reception and Business Services.

Skills

Phone handling

Interpersonal skills

Time management

Customer service

Prioritization

Tools

Microsoft Office

Outlook

Teams

Job description

Colliers International in Vancouver, BC is seeking a Receptionist/Office Coordinator to own the reception area and deliver service excellence. You will be the first point of contact for the company, building positive experiences with clients and colleagues in a fast-paced environment.

The role is on-site at the Vancouver office, requiring 2+ years of related experience, strong communication, and proficiency with Microsoft Office and Outlook.