Polished Office Concierge & Admin Coordinator

Talent Edge; Vancouver; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Paid vacation

Paid sick days

Health and dental benefits

Learning from Advisors

Job summary

Talent Edge, partnering with Global Solutions Family Office, seeks a polished Receptionist & Office Coordinator to support the Downtown Vancouver office. This role blends front-desk, administrative and office coordination work, and you will be the first contact for clients and visitors while ensuring the office runs smoothly.

The ideal candidate is organized, dependable and proactive, with experience in a professional office, strong client service, and excellent communication.

Qualifications

• Experience in an administrative or executive support role.
• Excellent client service and communication.
• Strong organizational skills and attention to detail.

Responsibilities

• Greet clients and guests at front desk.
• Manage meeting room bookings and logistics.
• Monitor inbox and phone line.
• Format presentations, letters, agendas, and other documents.
• Coordinate calendars and travel arrangements.
• Process expense reports and maintain records.
• Order office supplies and kitchen/hospitality items.
• Keep the office space clean, organized and client-ready.
• Support onsite meetings and events.
• Assist with general office administration.

Skills

Administrative experience

Office coordination

Client service

Microsoft Office

Communication skills

Organizational skills

Discretion

Team player

Tools

Microsoft Office Suite

Job description

Talent Edge, partnering with Global Solutions Family Office, seeks a polished Receptionist & Office Coordinator to support the Downtown Vancouver office. This role blends front-desk, administrative and office coordination work, and you will be the first contact for clients and visitors while ensuring the office runs smoothly.

The ideal candidate is organized, dependable and proactive, with experience in a professional office, strong client service, and excellent communication.