Receptionist/Front Desk Administrator

Aplin; Markham; On-site; CAD 60,000 - 65,000; Full time

Benefits offered by this job

Health and dental benefits

3 weeks vacation plus office closure

Close-knit team environment

Long-term opportunity

Job summary

Aplin in Markham, ON is seeking a professional Receptionist / Front Desk Administrator to support daily operations. The role emphasizes being the welcoming face of a boutique wealth management practice and delivering exceptional client service in a small, close-knit team.

You will manage front desk duties, coordinate calendars and meetings, handle calls and emails, and provide general administrative support to ensure a polished, organized office environment.

Qualifications

• 5+ years of experience in reception or front desk roles in a professional office.
• Proven ability to provide high-level client service and maintain discretion.
• Strong communication, organization, and time-management skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and email management.

Responsibilities

• Serve as the first point of contact for clients and visitors, delivering a warm, professional experience.
• Answer calls, manage emails, and direct inquiries appropriately.
• Coordinate calendars, appointments, and client meeting preparations.
• Prepare meeting rooms and ensure a presentable reception area and office.
• Provide general admin support, including filing, scanning, printing, and data entry.
• Maintain organized records and assist with updating internal databases.
• Manage mail, couriers, and office supplies; assist with opening/closing duties.
• Handle confidential information with professionalism and discretion.

Skills

Customer service

Communication

Organization

Multitasking

MS Office

Tools

Outlook

Word

Excel

Job description

Our client, a boutique wealth management practice in Markham, ON, is seeking a professional, personable, and highly organized Receptionist / Front Desk Administrator to support the day-to-day operations of their office.

This role is ideal for someone who enjoys being the welcoming face of an organization, takes pride in providing exceptional client service, and is looking for a stable, long-term administrative opportunity within a close-knit team.

The successful candidate will manage front desk responsibilities, provide administrative support, and help ensure a professional and welcoming office environment.

Compensation

• $60,000 – $65,000 base salary
• Fully on-site in Markham, ON (Monday to Friday)

Benefits & Perks

• Permanent opportunity with comprehensive health and dental benefits
• 3 weeks' vacation, plus additional time off during the office closure between Christmas and New Year
• Collaborative, close-knit team environment
• Stable, long-term opportunity

Key Responsibilities

• Serve as the first point of contact for clients and visitors, providing a warm and professional experience
• Answer incoming calls, manage emails, and direct inquiries appropriately
• Coordinate calendars, appointments, and client meeting preparations
• Prepare meeting rooms and ensure the reception area and office are presentable
• Provide general administrative support, including filing, scanning, printing, and data entry
• Maintain organized records and assist with updating internal databases
• Manage incoming and outgoing mail, couriers, and office supplies
• Assist with office opening and closing duties
• Handle confidential information with professionalism and discretion
• Take ownership of daily administrative tasks and ensure timely follow-through

Qualifications & Experience

• 5+ years of experience in reception, front desk, or administrative support
• Previous experience in a professional office environment preferred
• Strong communication, organization, and customer service skills
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel
• Ability to manage multiple priorities and work independently
• High level of professionalism, reliability, discretion, and attention to detail
• Comfortable working in a small, team-oriented office environment
• Seeking a stable, long-term role in reception and administration
• Financial services or CRM experience is an asset but not required

We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives.

To be considered, applicants must be legally entitled to work in Canada, including holding any required permits.

Accommodation is available upon request throughout all stages of the recruitment process.