Admin Support 2 Operations

City of Lloydminster; City of Lloydminster; On-site; CAD 34,000 - 37,000; Full time

Job summary

City of Lloydminster is seeking an Admin Support 2 to provide essential administrative services within the Planning & Engineering department. You will handle phones, data entry, purchase orders, and minutes, while supporting staff at the Operations Centre and ensuring courteous customer service.

Qualifications include a post-secondary certificate in office administration or related field, plus about one year of experience. Proficiency in Word/Excel and strong organizational skills are required.

Qualifications

• Post-secondary certificate in Office or Business Administration.
• One year of administrative experience or related field.
• Proficient in Word and Excel with strong attention to detail.
• Able to work independently and in a team environment.
• Strong communication skills, verbal and written.
• Effective phone and email etiquette.
• Excellent problem-solving and organizational skills.

Responsibilities

• Provide general administrative duties including phones, greeting the public, mail, data input, and filing.
• Process purchase orders and record meeting minutes when required.
• Support divisions at the Operations Centre as needed.
• Respond to customer needs promptly and courteously to meet service standards.
• Assist in organizing facility events and manage supplies.
• Open/close front entrance procedures at the Operations Centre.

Skills

Microsoft Word

Microsoft Excel

Communication skills

Time management

Multitasking

Confidentiality

Teamwork

Education

Post-secondary certificate in Office Administration or Business Administration

Certificate in Office Administration or related field

Tools

Microsoft Word

Microsoft Excel

Job description

• Pay or shift range: $24.85 CAD to $27.12 CAD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.
• Full-Time
• Requisition #: ADMIN001039

Description

Position Summary

Reporting to the Director, Planning & Engineering, the Admin Support 2 position is responsible for providing various administrative functions for the department. Other duties may be assigned upon occasion and the individual will be expected to provide support to other staff as needed.

Duties and Responsibilities

• Provide general administrative duties including answering phones, greeting, and directing the public, handling inter-office mail, inputting data, completing purchase orders, filing, forwarding documents to the appropriate department or persons, recording and compiling minutes of meetings when required.
• Provide support to all divisions located at the Operations Centre when required.
• Respond to customer needs in a timely, professional, helpful, and courteous manner to strive to consistently meet service standards; follow up with customers during and after delivery of services to ensure that their needs have been met.
• Assist in organizing events for the facility.
• General booking, organizing, tidying, and stocking supplies.
• Responsible for opening and closing process of the front entrance at the Operations Centre.

Other

• Other related duties as required.

Qualifications

• Completion of a post-secondary certificate in Office Administration or Business Administration from a recognized institution.
• One year prior experience in an Administrative position or a related field.
• Capable of working in computerized office environment, proficient in Microsoft Word and Excel with a strong attention to detail.
• Self-motivated, with the ability to work independently as well as with a team environment.
• Strong communication skills with the ability to converse both verbally and in written correspondence with the public, in a clear concise manner, while providing relevant information.
• Must have effective phone and email etiquette.
• Excellent problem-solving skills, with the ability to understand the customer’s needs and direct them to the appropriate employee.
• Be able to multitask, stay organized and meet deadlines while maintaining accuracy.
• Must have strong time management skills to balance changing priorities.
• Shows a team player attitude, creates a working environment conducive to team achievement, productivity and competence with colleagues.
• Possess a high standard of confidentiality.

Pre-Employment Requirements

• Satisfactory Criminal Record Check.
• Successful applicant must provide proof of qualifications.
• Applicants with international education will be required to include an Academic Credential Assessment with application.

Job Demands

Physical Demands

• Sitting (6-8 hours)
• Standing (1-2 hours)

Mental Demands

• Decision Making
• Problem Solving
• Reading/Writing
• Interpreting Data

Working Conditions

This position is office based, normal working hours are between 8:00 a.m.-5:00 p.m. with the occasional requirement to work outside these standard hours.

Compensation: In Scope Band 2 (Subject to CUPE 1015 Agreement)

Closing Date: October 15, 2026

Qualifications

Education

Preferred

Certificate or better in Business Administration or related field.

Certificate or better in Office Administration or related field.